Project Manager Assistant (Commercial Construction)

About the role

The Project Management Assistant (PMA) directly supports Project Management through collaboration with Klover Project Management and other Klover departments to consistently deliver exceptional results by performing responsibilities including, but not limited to, the tasks listed below with a passion for excellence and a positive attitude.

Routine Responsibilities

• Issue purchase orders for materials as directed by Klover Project Manager (PM) or Site Leader
• Schedule delivery / pick up of rental equipment
• Enter job costs and distribute to specific project cost codes within Foundation Software
• Process material packing slips and credit card receipts with Foundation Software
• Review invoices for accurate pricing and confirm receipt of materials
• Enter / distribute subcontractor labor costs into Foundation Software
• Compile, send and track Klover Change Orders as directed by PM
• Enter Change Order costs to Foundation Software and update approval status
• Maintain accurate “Project Tracking Logs” such as Change Order Log, Submittal Logs, Rental Equipment Tracking, Accounting Deposit Log, etc.
• Generate Committed Cost Reports (CCR’s) for bi-weekly budget update reviews as directed by PM
• Maintain and organize job records within digital project folders

Additional Responsibilities

• Generate, distribute and track the status of submittals as directed by Project Manager (PM)
• Upload submittal documents to online platforms per project requirements
• Compile documents and organize Project Field Binder for Klover Site Leader
• Submit safety documents as directed by PM in collaboration with Klover Safety
• Organize and maintain drawings to On-Screen Take Off (OST) Quick Bid Software as directed by PM
• Issue subcontracts through DocuSign for signature and file when returned
• Update project templates such as Submittal Cover Sheets, Additional Work Directives (AWDs), Daily Field Report (DFR) for field use via Excel
• Export job reports from OST / Quick Bid as directed by PM
• Enter / upload project budget into Foundation Software
• Activate new projects within payroll software, Timeclock Plus (TCP)
• Upload cost codes and productions into TCP
• Request material credits, invoice revisions and refunds as needed in collaboration with Klover A/P
• Review subcontractor Certified Payroll Reports as required for Prevailing Wage projects
• Issue project close out documents as directed by Project Manager

Core Strengths

• Natural positive attitude
• Strong team player
• Capable of prioritizing, balancing and executing multiple tasks simultaneously
• Excellent communication skills
• Self-motivated to deliver results and honoring commitments
• Professional self-awareness
• Easily embraces growth and change
• Possess strong organizational skills
• Comfortable following directions and asking questions
• Act with integrity
• Committed to adhering to work schedule
• Detail oriented
• Willing to go the extra mile

Qualifications

• High School Diploma or GED
• Proficiency with PCs and aptitude to learn new software
• Experience with Microsoft Office (Excel, Word, SharePoint and Outlook)
• Ideal but not required: Experience in construction or material distribution related field
• Customer service / customer relations job experience

Company Standards

• The employee will adhere to the company’s safety policy and will always use all the required Personal Protective Equipment provided to employee.
• The employee will represent the Company in a positive, professional manner with fellow employees and within the communities served.
• The employee will encourage and maintain teamwork throughout the company and will communicate all pertinent information in a timely and effective manner.
• The employee will endeavor to maintain our integrity by embracing high ethical standards and adhering to company policies.
• Consistently demonstrates company’s Guiding Values of Quality, Customer Satisfaction, Integrity, Teamwork, and Community.

Klover Benefits

• Medical Insurance (opt-out and $40 goes back into every weekly paycheck)
• Medical Gap Insurance (picks up deductibles on medical plans)
• Dental Insurance
• Vision Insurance
• Basic Life and AD&D Insurance
• Basic Short-Term Disability
• Voluntary Long-Term Disability
• Employee Assistance Program
• 401K
• Employee Referral Program (Klover employee receives $1000.00 and the referral will receive $500.00 if both the Klover employee and referral stay past 180 days of employment)
• The following PA Act 153 clearances, or proof of application of clearances, are required beginning employment and as a condition of continued employment:
  • Pennsylvania Child Abuse History Clearance
  • Pennsylvania State Police Criminal Record Check
  • FBI Fingerprint Criminal Background Check