Project Manager Assistant
About the company
Walbec produces high-quality construction materials and delivers unparalleled professional design, engineering and construction services at its six companies, including Payne and Dolan, Northeast Asphalt, Zenith Tech, Parisi, Premier Concrete, and Construction Resources Management. Whether building bridges, stabilizing shorelines, rehabilitating structures, or providing site engineering and construction solutions for solar, Walbec is your bridge to expertise in construction and engineering. With safety and ethics at the core of everything we do, our experienced professionals are hard at work on commercial and industrial sites throughout the Midwest.
About the role
Under the direction of the Controller, the Project Manager Assistant is responsible for providing all required support to the Project Managers, Project Engineers and Area Management to ensure projects are completed according to contract documents, plans, and within budget using a proactive approach. Areas of involvement include, but are not limited to, assisting & supporting all aspects of project management, bid vs actual financial management, customer relations & basic office management.
Responsibilities
- Participate in the financial management of the business as a “right hand” to the Controller, with a continual focus on financial performance and implications.
- Serve as a WisDOT specialist who thoroughly understands critical administrative processes; act as a resource and point of contact.
- Perform analytical analysis of weekly and monthly job cost data.
- Maintain strict adherence and prioritization to a deadline-sensitive calendar, continually pressing the business for process improvements and the elimination of waste and non-value-added tasks.
- Demonstrate confident, articulate, and professional communication abilities.
- Provide verifiable leadership experience and capabilities.
- Analyze and accurately perform job costing adjustments that impact a project’s financial picture.
- Process, verify, and post invoice batches for accounts receivable.
- Generate payments to subcontractors by accurately reviewing accounts receivable entries against payment disbursements, including posting to ledger accounts.
- Maintain financial security by following internal accounting controls.
- Bridge the gap between the business and operational sides; train project managers and assistants in the area on best-known practices for business aspects and continually improve area business practices.
- Analyze and interpret general business periodicals, professional journals, procedures, or governmental regulations.
- Write or prepare business correspondence.
- Calculate figures and amounts to analyze job cost and profitability.
- Assist in the preparation of bids, job setups, invoicing, and finalizing jobs.
- Communicate with external clients on follow-up items and collections.
- Assist with subcontractor management.
- Perform additional duties as assigned to support business needs.
Qualifications
- High School Diploma or Equivalent.
- Valid Driver’s License that meets qualifications.
- Word & Excel proficiency.
- Two to four years of experience within a construction/engineering organization.
Preferred qualifications
- Degree in Accounting, Business or Finance.
- Four to eight years of experience within a construction/engineering organization.
- Ability to communicate to others to convey information effectively.
- Ability to manage own time, prioritize responsibilities, and multi-task.
- Ability to perform in a fast-paced work environment and continue to develop and grow.
- Proven work experience in a Project Manager Assistant or similar role.
Benefits
- Competitive compensation aligned with industry standards
- Employer Paid Medical Plan with HRA contribution (eligibility requirements)
- Dental, Vision, and Life Insurance
- Flex Spending Account (FSA)
- Employee Assistance Program (EAP)
- Company-paid short and long-term disability coverage
- Paid parental leave
- Generous PTO and paid holidays
- Profit sharing
- Robust Walbec training and professional development program
- Ongoing career growth opportunities