Project Manager Assistant

About the role

The Project Manager Assistant is the administrative person for assigned project(s). The Project Manager Assistant ensures that all administrative duties associated with contracted work are carried out in accordance with contractual obligations and in concert with the Company’s requirements, including but not limited to, safety, quality, management and financial performance requirements. All aspects of the assigned work must be carried out as efficiently as possible with respect to word processing, general filing, timekeeping, records management, correspondence, project financial records, submission of required documents for billing, invoicing, purchasing and general verification of records to achieve Company performance and customer delivery goals.

Responsibilities

• Own the labor schedule
• Communicate regularly with Project Managers as administrative support
• Work with other departments as needed to complete all tasks assigned
• Work to open, close and track projects
• Take notes at meetings
• Adapt to a fast-paced environment
• Organize and prioritize work
• Perform other duties as assigned

Requirements

• Extremely well-organized and able to prioritize
• Self-motivated, positive in approach, professional and help to create, develop and implement process improvements
• Promote the Company culture and mission to all employees, vendors, clients and business partners
• Proven problem solving skills, critical thinking skills and the ability to effectively read, write and give oral direction(s) to project personnel
• Proven mid skill level to interpret project documents, including but not limited to, timesheets, spreadsheets and billing documents
• Able to travel within branch territory and/or regional territory as needed
• Possess the ability to learn Company and customer project management systems
• At least a High School diploma or GED equivalency
• Some experience in customer interface, such as liaison between the customer and the Company
• Minimum of three (3) years working experience
• Minimum of two (2) years experience in a related telecommunications or construction administrative position
• Proficient with Microsoft Office (Word, Excel and MS Project)
• Able to effectively operate office equipment and computing devices commonly used in the industry
• Meet Company minimum driving standards
• Able to manage multiple tasks/projects simultaneously
• Demonstrated verifiable ability to identify a project, create a project filing system, develop detailed associated administrative tasks and manage these for project final record keeping and audit

Minimum years of experience: 2–4. No license required. Minimum education: High School.

Pay

Min USD $24.00/Hr. Max USD $32.00/Hr.

About IES

IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. IES is publicly traded on NASDAQ under the symbol IESC. As of the end of IES’s 2024 fiscal year ending September 30, 2024, IES produced over $2.8+ billion in revenue and employed over 9,485 employees at over 131 domestic locations across the United States.

Workplace

Onsite