Project Manager Assistant

About the role

The Project Manager Assistant is the administrative person for assigned project(s). This role ensures that all administrative duties associated with contracted work are carried out in accordance with contractual obligations and in concert with the Company’s requirements, including safety, quality, management, and financial performance. The role involves efficient handling of word processing, general filing, timekeeping, records management, correspondence, project financial records, submission of required documents for billing, invoicing, purchasing, and general verification of records to achieve Company performance and customer delivery goals.

Responsibilities

• Own the IES schedule (Excel document that needs to be updated daily).
• Upload all site surveys.
• Communicate with BIM Manager regarding site survey deadlines.
• Ensure all test results are uploaded and complete when sites are finished.
• Participate in all conference calls and work with Cisco/Conquest to ensure deliverables are met.
• Communicate with all branches to track the number of WAPs installed, backbone type (if any), and the number of IBM WAPs removed.
• Other responsibilities as assigned.

Requirements

• Must be self-motivated, positive in approach, professional, and help create, develop, and implement process improvements.
• Must promote the Company culture and mission to all employees, vendors, clients, and business partners.
• Must possess proven problem-solving skills, critical thinking skills, and the ability to effectively read, write, and give oral directions to project personnel.
• Must have mid-level skills to interpret project documents, including timesheets, spreadsheets, and billing documents.
• Must be able to travel within branch territory and/or regional territory as needed.
• Must possess the ability to learn Company and customer project management systems.

Qualifications

• Must possess at least a High School diploma or GED equivalency.
• Must have some experience in customer interface, such as liaison between the customer and the Company.
• Must possess a minimum of three (3) years of working experience.
• Must have a minimum of two (2) years of experience in a related telecommunications or construction administrative position.
• Must be proficient with Microsoft Office (Word, Excel, and MS Project).
• Must be able to effectively operate office equipment and computing devices commonly used in the industry.
• Must meet Company minimum driving standards.
• Must be able to manage multiple tasks/projects simultaneously.
• Must have demonstrated verifiable ability to identify a project, create a project filing system, develop detailed associated administrative tasks, and manage these for project final record-keeping and audit.

About the Company

IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical, and communications contracting solutions for the commercial, industrial, residential, and renewable energy markets. IES is publicly traded on NASDAQ under the symbol IESC. As of the end of IES’s 2019 fiscal year ending September 30, 2019, IES produced over $1.1 billion in revenue and employed over 5,000 employees at over 79 domestic locations across the United States.

Workplace Type: Onsite