Project Manager Assistant

Responsibilities

• Work closely with the Project Manager and other project team members daily
• Assist Estimators with cost estimates
• Submit invoices for payments
• Support Project Managers with schedules and budgets
• Set Up New Jobs and import them into Spectrum and Heavy Job
• Aid in coordination of construction activities
• Create Purchase Orders and Subcontracts from the Bids (ensuring subcontractors meet insurance requirements)
• Create Job Books for PM & Superintendents
• Aid in coordination of construction activities
• Participate in Precon/Prebids meetings (both In-House and External)
• Create Pre-Job video of the Job site
• Attend weekly onsite meetings (when necessary)
• Interface with permit plans and renewals of permits
• Take-Off’s (small ones)
• Keep Heavy Jobs software updated
• Track all extra work tickets
• Printing Plans
• Maintain Office Folders, Job List and Plans/Contracts electronic files
• Submittals
• Any other requests from the PM’s

Knowledge, Skills, and Abilities

• Self-motivated with a strong work ethic and a passion to learn
• Good organization skills and follow through
• Able to multitask in a fast-paced environment
• Excellent verbal and written communication skills

Education and Experience

• Minimum two years’ experience in the Heavy Civil construction industry
• Experience with Heavy Bid and Heavy Job preferred