Project Management Specialist / Office Manager

About the role

VIKA is seeking an experienced Project Management Specialist/Office Manager to join our dynamic Jacksonville, Florida office. This individual will support project management across departments and serve as the day-to-day office manager.

Responsibilities

• Supports project management across departments
• Serves as the primary point of contact for building management
• Manages office supplies and equipment inventory
• Serves as the primary point of contact for onboarding new hires
• Prepares and types proposals, contracts, and additional service agreements
• Administers administrative writing and formatting tasks
• Manages office supplies and equipment inventory
• Coordinates facility-related needs, maintenance requests, and office access matters
• Supports onboarding logistics for new hires

Requirements

• Associates or Bachelor’s Degree or Higher
• Accounting, Finance, or Business degrees preferred
• 5+ years’ experience in administrative spaces minimum
• Knowledge and experience in the engineering & land development industry is a plus
• Proficiency in Microsoft Office suite – especially Outlook, Word, and Excel
• Strong time management skills with ability to manage multiple and competing priorities in deadline-oriented environment
• Self-starter who is results-oriented, personable, and eager to work as part of a team
• Strong interpersonal and organizational skills and written and verbal skills
• Self-motivated, detail oriented, and a sense of urgency
• Poise, tact, and diplomacy
• Strong organizational skills with high attention to detail and accuracy
• Ability to manage and complete assigned tasks independently is required
• Knowledge and experience with Deltek Vision and/or Vantage Point is a plus
• Other large ERP systems are also a plus

Qualifications

• Associates or Bachelor’s Degree or Higher
• Accounting, Finance, or Business degrees preferred
• 5+ years’ experience in administrative spaces minimum
• Knowledge and experience in the engineering & land development industry is a plus
• Proficiency in Microsoft Office suite – especially Outlook, Word, and Excel
• Strong time management skills with ability to manage multiple and competing priorities in deadline-oriented environment
• Self-starter who is results-oriented, personable, and eager to work as part of a team
• Strong interpersonal and organizational skills and written and verbal skills
• Self-motivated, detail oriented, and a sense of urgency
• Poise, tact, and diplomacy
• Strong organizational skills with high attention to detail and accuracy
• Ability to manage and complete assigned tasks independently is required
• Knowledge and experience with Deltek Vision and/or Vantage Point is a plus
• Other large ERP systems are also a plus

Skills

• Microsoft Office Suite proficiency
• Project Management
• Administrative Writing and Formatting
• Office Supplies Management
• Onboarding Support
• Facility Coordination
• Customer Relationship Management

Benefits

• Health, Vision & Dental Insurance
• 401(k), including potential profit sharing
• Flexible Spending Account (Health, Dependent & Transit)
• Generous PTO including holidays, vacation, personal leave and community service days
• Bi-annual Bonuses
• Tuition Reimbursement
• Professional Development Support
• Advancement Opportunities

Pay

Compensation is commensurate with experience.

Schedule

The position is in-office based at our Jacksonville, Florida office.