Project Management specialist

About the role

The Project Management specialist will be responsible for the daily administrative and operational efficiency of the EAI R&D department. This role is pivotal in ensuring smooth internal collaboration, high-quality meeting execution, and rigorous tracking of cross-functional actionable items.

Responsibilities

• Schedule, coordinate, and organize routine and ad-hoc department meetings, technical reviews, and cross-functional alignments, managing calendar logistics across multiple time zones.
• Attend key departmental meetings to capture high-quality meeting minutes, ensuring complex technical discussions and strategic decisions are documented accurately and clearly.
• Establish and maintain robust tracking mechanisms for all department action items and deliverables; proactively follow up with owners to ensure tasks are completed on schedule.
• Act as a central communication bridge within the EAI department and with other corporate functions (HR, Procurement, Finance, etc.) to streamline daily operational workflows and drive internal execution.
• Assist leadership in gathering data, preparing operational reports, and managing departmental onboarding processes for new team members.

Qualifications

• Experience: 2+ years of experience in project management, PMO, executive assistant, or departmental operations roles, preferably within a fast-paced technology, AI, or automotive company.
• Educational Background: Bachelor's degree in Business Administration, Communications, Management, or a related field.
• Organizational Skills: Exceptional organizational and multi-tasking abilities, with a proven track record of managing details and executing tasks under tight deadlines.
• Communication: Fluent in both English and Mandarin (written and verbal) to support seamless global collaboration and documentation.
• Tools Fluency: Proficiency in office productivity suites (Google Workspace, Microsoft Office) and project management tools (e.g., Jira, Confluence, or similar).
• Adaptability: Comfortable working in a dynamic, rapidly evolving entrepreneurial environment with ambitious goals.

Preferred Qualifications

• Familiarity with the tech terminology of Artificial Intelligence, Robotics, or Autonomous Driving.
• Experience in establishing operational workflows or PMO tracking systems from scratch.
• Experience in using AI tools like Claude.

Pay

Annual Salary Range: ($80,000 - $95,000 DOE), plus benefits and incentive plans

Schedule

Casual dress code + relaxed work environment

Benefits + Perks

• Healthcare + dental + vision benefits (Free for you/discounted for family)
• 401(k) options
• Culturally diverse, progressive atmosphere