Project Management Office (PMO) Lead, Flagship Funds APAC

About the role

We are looking for a Project Management Office (PMO) Lead to join the team in Brisbane, Australia.

Responsibilities

• Act as the Project CEO’s PMO focal point, providing structured coordination across workstreams and ensuring the project leadership team has clear, current and decision-ready information on programme, risks, opportunities, actions, interfaces and governance status.
• Implement CIPTT’s project management standards and delivery model in alignment with governance, stage gates and execution requirements, and establish and maintain PMO tools in line with CIPTT standards.
• Establish and coordinate the Project reporting cycle, including receiving contractor reports and compiling information to meet the Projects reporting obligations to SteerCo, lenders and other counterparties.
• Own project governance, planning and reporting, including the project reporting cadence, governance forums, decision coordination and preparation of materials for monthly SteerCo reporting.
• Coordinate governance across the project’s multi-party delivery model, including leadership team forums established under the project’s services agreements, ensuring agendas, papers, minutes and action logs support timely decisions and escalation.
• Coordinate project reporting systems and dashboards, ensuring schedule, cost, risk, progress, commercial and decision data are structured, consistent and available for Project CEO, SteerCo, Board and wider project leadership reporting.
• Align the IPMT’s weekly and monthly reporting cycles with the owner’s monthly SteerCo and Board reporting, avoiding duplication and ensuring consistency of data across reports.
• Own owner-side oversight of the integrated master schedule as the single source of truth, maintained by the integrated project management team (IPMT) under the project’s services agreements, ensuring contractor schedules, project milestones, baseline changes and key dependencies are integrated into the overall project schedule and reporting framework.
• Review and assess progress measurement, critical path analysis, schedule float and forecast completion dates, ensuring delay scenarios and recovery / re-sequencing options are visible to project leadership.
• Milestones & Delay Visibility: Track contractual milestones with commercial consequences – including hold points, energisation and offtake- or financing-linked dates – and coordinate with commercial and contract-management leads to ensure delay events, extensions of time and associated claims are visible in governance reporting.
• Project Controls: Coordinate the project controls operating model, working with cost, schedule, risk, commercial and contract-management leads to ensure baselines, forecasts, change control, risk and opportunity reporting and monthly project reports are aligned.
• Decision Tracking & Management Visibility: Manage decision tracking and management visibility, ensuring key decisions, approvals, actions, risks, opportunities, issues and escalations are clearly logged, allocated, followed up and reflected in governance materials.
• Interface Management: Establish and maintain an effective working relationship with the IPMT’s schedulers, project controls and reporting specialists, providing functional direction and ensuring services are delivered in line with project needs, within the overall IPMT relationship managed by the EPC Director.
• Support the transition of project management responsibilities between delivery partners, including baseline handover, document control continuity and reporting continuity.

Requirements

• Deep understanding of project delivery, governance, planning and control processes.
• Familiar with integrated project delivery models and baseline management, including scope, schedule, risk and change control.
• Detail-oriented with a structured and methodical working style.
• Strong communication skills with the ability to convey complex topics clearly to senior stakeholders.
• Skilled in facilitating collaboration and problem-solving across multidisciplinary teams.
• Experienced in managing reporting systems, documentation and interface coordination.
• PMI certification or equivalent formal project management training is viewed positively.

Qualifications

• A relevant degree or similar.
• A minimum of 8 years of full-time experience, with demonstrated experience in a similar PMO, project controls or project services role with comparable responsibilities on complex infrastructure projects.
• Renewable energy experience will be viewed positively.