Project Management Assistant

Responsibilities

• Project Financial Management Support
• Aid in the development and preparation of project price proposals and fee estimates.
• Support project setup and maintenance activities following contract award.
• Monitor project performance and financial data to assist Project Managers with project delivery.
• Aid in project budget tracking, forecasting, and budget reallocation.
• Review monthly invoicing packages for accuracy and completeness prior to client submission.
• Coordinate with Accounting and Project Managers to resolve invoicing and project financial issues.
• Aid in project closeout activities, including final invoicing and contract completion requirements.
• Contract Administration Support
• Draft subconsultant agreements utilizing WRA standard contract templates.
• Coverage contract review and negotiation activities between WRA, subconsultants, and project teams.
• Track agreement status and maintain contract documentation from project initiation through execution.
• Maintain organized project and contract files in accordance with company procedures.
• Assist in monitoring contract requirements, key deliverables, and project documentation.
• Project Manager Support
• Provide administrative and project coordination assistance to Project Managers as needed.
• Aid in project reporting, schedule updates, and status tracking.
• Coverage project-related documentation and communications.
• Aid in special projects and operational initiatives as assigned.

Requirements

• Bachelor’s degree in Business Administration, Finance, Accounting, Project Management, or a related field.
• 0-4 years of relevant experience.
• Strong proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Ability to work independently while collaborating effectively with diverse project teams.

Preferred Qualifications

• Prior experience supporting project management, finance, accounting, contract administration, or professional services operations.
• Familiarity with project financial management, budgeting, or invoicing processes.
• Experience working in an engineering, architecture, consulting, or construction-related environment.
• Experience with Deltek Vision/Vantagepoint or similar project accounting software.

Benefits

• Flexible work schedule options
• Competitive salary
• Leave accrual and paid holidays
• Healthcare benefits
• Group Life Insurance, as well as additional optional life Insurance, short and long term disability insurance
• Flexible spending accounts for medical and dependent care reimbursement
• 401(k) Retirement Plan
• Tuition Reimbursement
• Employee Assistance Program
• Parental and maternity leave benefits