Project Management Assistant
for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Use - for any list of duties/requirements/benefits, and
for prose. Do NOT repeat job title as heading. Do NOT put Job ID/requisition numbers as headings. Remove boilerplate etc. Preserve all substantive info. Include a section only when posting has real specific content for it. Avoid filler like "commensurate with experience". Need to extract content.
Let's parse the posting.
First paragraph: "You don't have to be an employee long before you understand the SSOE difference. It goes back to our history of reinventing ourselves for new markets, serious rates of growth year after year, and being ahead of the curve in technology. Those are the achievements of a company that rewards talent and effort in ways that mean the most to the individual. Why Join SSOE? At SSOE, you'll work with amazing colleagues and be part of something big! We've consistently been named a “Great Place to Work” and are experiencing the most successful years in our history. Along with industry-leading salary compensation, you'll be eligible for a generous bonus package and profit-sharing. Plus, you'll have the opportunity to purchase shares in the company — shares that have significantly outperformed both the S&P and Dow averages."
That's about the company, could be "About the role" or "Why Join SSOE". We can treat as "About the role" maybe. But we need headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule.
We have "What We Offer" section with bullet points: Competitive Salary: $50k - $60k / year depending on location, education, experience, and certifications. Bonus and Incentives: Eligibility for our annual program based on company and individual performance and goals. Ownership Opportunities: As an employee-owned firm, we offer ownership opportunities to all employees at the associate level and above. Comprehensive Benefits: Health, dental, and vision insurance, life insurance, 401K retirement savings plan (with company matching), professional development and training, generous PTO, and paid holidays. Additional Perks: Dynamic Culture: ... Exciting Projects: ... Continuous Learning: ... Career Stability: ... Career Advancement: ... Holistic Compensation: ...
Then "SSOE – The Best of Both Worlds" paragraph.
Then "AI and Innovation" paragraph.
Then "Responsibilities" heading appears: "Responsibilities What You Will Bring:" then a long list of duties.
Then "Qualifications" heading appears: "Qualifications Associate or bachelor's degree-tracked in business related field or high school diploma with minimum two (2) years of direct experience with data entry and various computer systems and software packages/programs.Experience in administrative and organizational tasks.Must have good verbal and written communication skills.Must possess strong organizational skills and be able to work in a deadline oriented environment.Demonstrated ability to utilize AI and automation tools to streamline processes and enhance productivity is preferred.Highly organized planning abilityFocused and detail-oriented"
We also have "Skills" maybe not explicit but could be derived from qualifications. But we only create sections if posting has real specific content. There's no explicit "Skills" heading, but we could infer from qualifications? The instruction: "include a section ONLY when the posting has real, specific content for it — never emit a heading followed by filler/placeholder text". So we should not create a Skills section unless there is explicit skills list. There's no separate skills list; we could treat qualifications as skills? But we already have Qualifications section. So we may not need Skills.
Pay: we have Competitive Salary: $50k - $60k / year depending on location, education, experience, and certifications. That's specific. So we can create Pay section with that info.
Schedule: Not mentioned. No schedule info. So we should not create Schedule section.
Benefits: we have Comprehensive Benefits bullet list plus Additional Perks. So we can create Benefits section with those details.
Responsibilities: we have a list.
Qualifications: we have list.
About the role: we have introductory paragraphs about company, why join, etc. Could be "About the role". We'll include that.
We need to use
for section headings. Use - for any list of duties/requirements/benefits, and
for prose.
We must not repeat job title as heading. No job title given.
We must not put Job ID/requisition numbers as headings.
We must preserve all substantive information; do not invent or summarize away detail.
We need to output only HTML fragment.
Let's structure:
About the role
... (prose from first paragraphs and maybe AI and Innovation and SSOE – The Best of Both Worlds). We need to preserve all substantive info. So we need to include all those paragraphs.
We have multiple paragraphs: first block (You don't have to be...), then "Why Join SSOE? ..." then "Along with industry-leading salary compensation..." then "Plus, you'll have the opportunity..." then "What We Offer" (but that's more benefits/pay). Then "SSOE – The Best of Both Worlds ..." then "AI and Innovation ...". We'll combine them into About the role prose.
But we need to avoid duplication: The "What We Offer" includes Competitive Salary etc. That will go to Pay and Benefits sections. So we should not repeat that in About the role. So we need to extract those bits.
Thus About the role prose: includes the initial motivational paragraphs, the "Why Join SSOE?" block, the "SSOE – The Best of Both Worlds" block, the "AI and Innovation" block. Also maybe the "What We Offer" heading but we will move its content to appropriate sections.
Let's copy the text exactly as given, but we need to ensure we don't lose any content.
Original text:
"You don't have to be an employee long before you understand the SSOE difference. It goes back to our history of reinventing ourselves for new markets, serious rates of growth year after year, and being ahead of the curve in technology. Those are the achievements of a company that rewards talent and effort in ways that mean the most to the individual. Why Join SSOE? At SSOE, you'll work with amazing colleagues and be part of something big! We've consistently been named a “Great Place to Work” and are experiencing the most successful years in our history. Along with industry-leading salary compensation, you'll be eligible for a generous bonus package and profit-sharing. Plus, you'll have the opportunity to purchase shares in the company — shares that have significantly outperformed both the S&P and Dow averages. What We Offer Competitive Salary : $50k - $60k / year depending on location, education, experience, and certifications. Bonus and Incentives: Eligibility for our annual program based on company and individual performance and goals. Ownership Opportunities: As an employee-owned firm, we offer ownership opportunities to all employees at the associate level and above. Comprehensive Benefits: Health, dental, and vision insurance, life insurance, 401K retirement savings plan (with company matching), professional development and training, generous PTO, and paid holidays. Additional Perks Dynamic Culture: Experience a supportive culture where you're an essential and highly valued member of our vibrant team. Exciting Projects: Work on thrilling projects from inception to completion and engage directly with some of the most innovative clients globally. Continuous Learning: Embrace a culture of perpetual learning where curiosity is celebrated, innovative ideas are welcomed, and your career growth aspirations are fully supported. Career Stability: A diversity of market sectors, project types, and geographic locations that help insulate your career from economic ups and downs. Career Advancement: Embark on a structured career journey with abundant opportunities for growth and advancement. Holistic Compensation: A holistic approach to compensation and benefits that supports your physical and mental health, encourages work-life balance, and empowers your career advancement and financial success. SSOE – The Best of Both Worlds At SSOE, Our Growth Trajectory Allows Us To Offer The Opportunities Normally Associated With a Large Firm While Embracing The Collaborative And Supportive Culture Often Found In Smaller Firms. As a Member Of The SSOE Team, You'll Work On Exciting And Diverse Projects For Fortune 100 Clients Around The Globe, Supported By The Best Technology For The Task At Hand. You'll Experience Our Employee-centric Culture That Strives To Offer a Healthy Balance, Flexible Working Arrangements, Direct Access To Leadership At All Levels, And a Continuous Learning Mindset. Once You Experience The SSOE Difference, You’ll Understand The Why Behind Our Metrics 28% - of our employees have been with SSOE for 10 years or more. 15% - of employees with tenure exceeding 15 years. 99% - our CEO’s approval rating on Glassdoor. 98% - portion of our clients who say they would recommend us to a colleague. AI and Innovation At SSOE, we don’t just talk about the future, we build it. As a leader in industry AI adoption, we empower our team to work smarter by providing responsible access to the industry leading AI Large Language Models, vibe-coding platforms, and securely integrating advanced tools into every role. From day one, you’ll receive the training and support needed to leverage AI as a core tool for enhancing productivity, sparking creativity, and streamlining complex workflows."
We need to keep all that.
Now Responsibilities: after "Responsibilities What You Will Bring:" then a list of duties separated by periods. We need to turn each duty into
- . The list is long; we need to preserve all details. We'll split by sentences? The text: "Assists Project Managers with day-to-day administrative tasks.Establishes and maintains project filing systems, including design and central project correspondence files.Performs light typing assignments including transmittals, envelopes, labels, contracts, and forms in coordination with Information Processing. May provide backup support to Information and Specification Processing.Coordinates printing, updating, and distribution of scope of work documents. Most distribution is done electronically, tracked, and confidentially.Coordinates bulletin and addendum assembly and the coordination of printing and processing. Coordinates all printing, assembly, and distribution of construction documents being issued for bids. Coordinates title blocks for consistency. Meticulous attention to detail is mandatory.Primary point of communication and coordination with external customers relative to construction document receipt and distribution. Serves as the Request for Information (“RFI”) Manager and Submittal Manager when construction support services are applicable. May respond to, or initiate inquiries, from internal and external customers. Strong communication is necessary to acknowledge receipt, follow-up, and deliver as committed.Assists with the preparation of permits and applications, including sealing and/or stamping drawings, for approvals and submittals.Sets up and assists with maintenance of project schedule, spreadsheets, databases, and reports.Attends Administration meetings. May attend project meetings including start-up meetings. Taking minutes may be required.Administers the document transfer procedure. Works with Project Managers to screen and prepare job files for archiving and communicates such procedures.May arrange for lunch and refreshments or prepare conference rooms for meetings.Receive, process and distribute interoffice correspondence and incoming mail relative to project management. Assists Project Managers with the coordination and delivery of outgoing mail (e.g. e-mails, tracked transmittals).May initiate team coordination memos to communicate project issues or coordination problems.Assist with training of new Project Management Assistants and/or new project team members to familiarize them with SSOE and customer-specific procedures.Job requires use of AI, ACC/Forma, accounting software, and other digital technologies to perform the job function.Occasional travel may be required. May travel to SSOE branch offices and/or customer facilities for coordination purposes or to provide training.Valid driver's license required."
We need to split into separate items. Each sentence ends with a period. Some sentences have no space after period (e.g., "tasks.Establishes"). We'll need to add space for readability but not change
for prose. Do NOT repeat job title as heading. Do NOT put Job ID/requisition numbers as headings. Remove boilerplate etc. Preserve all substantive info. Include a section only when posting has real specific content for it. Avoid filler like "commensurate with experience". Need to extract content. Let's parse the posting. First paragraph: "You don't have to be an employee long before you understand the SSOE difference. It goes back to our history of reinventing ourselves for new markets, serious rates of growth year after year, and being ahead of the curve in technology. Those are the achievements of a company that rewards talent and effort in ways that mean the most to the individual. Why Join SSOE? At SSOE, you'll work with amazing colleagues and be part of something big! We've consistently been named a “Great Place to Work” and are experiencing the most successful years in our history. Along with industry-leading salary compensation, you'll be eligible for a generous bonus package and profit-sharing. Plus, you'll have the opportunity to purchase shares in the company — shares that have significantly outperformed both the S&P and Dow averages." That's about the company, could be "About the role" or "Why Join SSOE". We can treat as "About the role" maybe. But we need headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We have "What We Offer" section with bullet points: Competitive Salary: $50k - $60k / year depending on location, education, experience, and certifications. Bonus and Incentives: Eligibility for our annual program based on company and individual performance and goals. Ownership Opportunities: As an employee-owned firm, we offer ownership opportunities to all employees at the associate level and above. Comprehensive Benefits: Health, dental, and vision insurance, life insurance, 401K retirement savings plan (with company matching), professional development and training, generous PTO, and paid holidays. Additional Perks: Dynamic Culture: ... Exciting Projects: ... Continuous Learning: ... Career Stability: ... Career Advancement: ... Holistic Compensation: ... Then "SSOE – The Best of Both Worlds" paragraph. Then "AI and Innovation" paragraph. Then "Responsibilities" heading appears: "Responsibilities What You Will Bring:" then a long list of duties. Then "Qualifications" heading appears: "Qualifications Associate or bachelor's degree-tracked in business related field or high school diploma with minimum two (2) years of direct experience with data entry and various computer systems and software packages/programs.Experience in administrative and organizational tasks.Must have good verbal and written communication skills.Must possess strong organizational skills and be able to work in a deadline oriented environment.Demonstrated ability to utilize AI and automation tools to streamline processes and enhance productivity is preferred.Highly organized planning abilityFocused and detail-oriented" We also have "Skills" maybe not explicit but could be derived from qualifications. But we only create sections if posting has real specific content. There's no explicit "Skills" heading, but we could infer from qualifications? The instruction: "include a section ONLY when the posting has real, specific content for it — never emit a heading followed by filler/placeholder text". So we should not create a Skills section unless there is explicit skills list. There's no separate skills list; we could treat qualifications as skills? But we already have Qualifications section. So we may not need Skills. Pay: we have Competitive Salary: $50k - $60k / year depending on location, education, experience, and certifications. That's specific. So we can create Pay section with that info. Schedule: Not mentioned. No schedule info. So we should not create Schedule section. Benefits: we have Comprehensive Benefits bullet list plus Additional Perks. So we can create Benefits section with those details. Responsibilities: we have a list. Qualifications: we have list. About the role: we have introductory paragraphs about company, why join, etc. Could be "About the role". We'll include that. We need to use
for section headings. Use - for any list of duties/requirements/benefits, and
for prose.
We must not repeat job title as heading. No job title given.
We must not put Job ID/requisition numbers as headings.
We must preserve all substantive information; do not invent or summarize away detail.
We need to output only HTML fragment.
Let's structure:
About the role
... (prose from first paragraphs and maybe AI and Innovation and SSOE – The Best of Both Worlds). We need to preserve all substantive info. So we need to include all those paragraphs.
We have multiple paragraphs: first block (You don't have to be...), then "Why Join SSOE? ..." then "Along with industry-leading salary compensation..." then "Plus, you'll have the opportunity..." then "What We Offer" (but that's more benefits/pay). Then "SSOE – The Best of Both Worlds ..." then "AI and Innovation ...". We'll combine them into About the role prose.
But we need to avoid duplication: The "What We Offer" includes Competitive Salary etc. That will go to Pay and Benefits sections. So we should not repeat that in About the role. So we need to extract those bits.
Thus About the role prose: includes the initial motivational paragraphs, the "Why Join SSOE?" block, the "SSOE – The Best of Both Worlds" block, the "AI and Innovation" block. Also maybe the "What We Offer" heading but we will move its content to appropriate sections.
Let's copy the text exactly as given, but we need to ensure we don't lose any content.
Original text:
"You don't have to be an employee long before you understand the SSOE difference. It goes back to our history of reinventing ourselves for new markets, serious rates of growth year after year, and being ahead of the curve in technology. Those are the achievements of a company that rewards talent and effort in ways that mean the most to the individual. Why Join SSOE? At SSOE, you'll work with amazing colleagues and be part of something big! We've consistently been named a “Great Place to Work” and are experiencing the most successful years in our history. Along with industry-leading salary compensation, you'll be eligible for a generous bonus package and profit-sharing. Plus, you'll have the opportunity to purchase shares in the company — shares that have significantly outperformed both the S&P and Dow averages. What We Offer Competitive Salary : $50k - $60k / year depending on location, education, experience, and certifications. Bonus and Incentives: Eligibility for our annual program based on company and individual performance and goals. Ownership Opportunities: As an employee-owned firm, we offer ownership opportunities to all employees at the associate level and above. Comprehensive Benefits: Health, dental, and vision insurance, life insurance, 401K retirement savings plan (with company matching), professional development and training, generous PTO, and paid holidays. Additional Perks Dynamic Culture: Experience a supportive culture where you're an essential and highly valued member of our vibrant team. Exciting Projects: Work on thrilling projects from inception to completion and engage directly with some of the most innovative clients globally. Continuous Learning: Embrace a culture of perpetual learning where curiosity is celebrated, innovative ideas are welcomed, and your career growth aspirations are fully supported. Career Stability: A diversity of market sectors, project types, and geographic locations that help insulate your career from economic ups and downs. Career Advancement: Embark on a structured career journey with abundant opportunities for growth and advancement. Holistic Compensation: A holistic approach to compensation and benefits that supports your physical and mental health, encourages work-life balance, and empowers your career advancement and financial success. SSOE – The Best of Both Worlds At SSOE, Our Growth Trajectory Allows Us To Offer The Opportunities Normally Associated With a Large Firm While Embracing The Collaborative And Supportive Culture Often Found In Smaller Firms. As a Member Of The SSOE Team, You'll Work On Exciting And Diverse Projects For Fortune 100 Clients Around The Globe, Supported By The Best Technology For The Task At Hand. You'll Experience Our Employee-centric Culture That Strives To Offer a Healthy Balance, Flexible Working Arrangements, Direct Access To Leadership At All Levels, And a Continuous Learning Mindset. Once You Experience The SSOE Difference, You’ll Understand The Why Behind Our Metrics 28% - of our employees have been with SSOE for 10 years or more. 15% - of employees with tenure exceeding 15 years. 99% - our CEO’s approval rating on Glassdoor. 98% - portion of our clients who say they would recommend us to a colleague. AI and Innovation At SSOE, we don’t just talk about the future, we build it. As a leader in industry AI adoption, we empower our team to work smarter by providing responsible access to the industry leading AI Large Language Models, vibe-coding platforms, and securely integrating advanced tools into every role. From day one, you’ll receive the training and support needed to leverage AI as a core tool for enhancing productivity, sparking creativity, and streamlining complex workflows."
We need to keep all that.
Now Responsibilities: after "Responsibilities What You Will Bring:" then a list of duties separated by periods. We need to turn each duty into
- . The list is long; we need to preserve all details. We'll split by sentences? The text: "Assists Project Managers with day-to-day administrative tasks.Establishes and maintains project filing systems, including design and central project correspondence files.Performs light typing assignments including transmittals, envelopes, labels, contracts, and forms in coordination with Information Processing. May provide backup support to Information and Specification Processing.Coordinates printing, updating, and distribution of scope of work documents. Most distribution is done electronically, tracked, and confidentially.Coordinates bulletin and addendum assembly and the coordination of printing and processing. Coordinates all printing, assembly, and distribution of construction documents being issued for bids. Coordinates title blocks for consistency. Meticulous attention to detail is mandatory.Primary point of communication and coordination with external customers relative to construction document receipt and distribution. Serves as the Request for Information (“RFI”) Manager and Submittal Manager when construction support services are applicable. May respond to, or initiate inquiries, from internal and external customers. Strong communication is necessary to acknowledge receipt, follow-up, and deliver as committed.Assists with the preparation of permits and applications, including sealing and/or stamping drawings, for approvals and submittals.Sets up and assists with maintenance of project schedule, spreadsheets, databases, and reports.Attends Administration meetings. May attend project meetings including start-up meetings. Taking minutes may be required.Administers the document transfer procedure. Works with Project Managers to screen and prepare job files for archiving and communicates such procedures.May arrange for lunch and refreshments or prepare conference rooms for meetings.Receive, process and distribute interoffice correspondence and incoming mail relative to project management. Assists Project Managers with the coordination and delivery of outgoing mail (e.g. e-mails, tracked transmittals).May initiate team coordination memos to communicate project issues or coordination problems.Assist with training of new Project Management Assistants and/or new project team members to familiarize them with SSOE and customer-specific procedures.Job requires use of AI, ACC/Forma, accounting software, and other digital technologies to perform the job function.Occasional travel may be required. May travel to SSOE branch offices and/or customer facilities for coordination purposes or to provide training.Valid driver's license required."
We need to split into separate items. Each sentence ends with a period. Some sentences have no space after period (e.g., "tasks.Establishes"). We'll need to add space for readability but not change
for prose. We must not repeat job title as heading. No job title given. We must not put Job ID/requisition numbers as headings. We must preserve all substantive information; do not invent or summarize away detail. We need to output only HTML fragment. Let's structure:
About the role
... (prose from first paragraphs and maybe AI and Innovation and SSOE – The Best of Both Worlds). We need to preserve all substantive info. So we need to include all those paragraphs. We have multiple paragraphs: first block (You don't have to be...), then "Why Join SSOE? ..." then "Along with industry-leading salary compensation..." then "Plus, you'll have the opportunity..." then "What We Offer" (but that's more benefits/pay). Then "SSOE – The Best of Both Worlds ..." then "AI and Innovation ...". We'll combine them into About the role prose. But we need to avoid duplication: The "What We Offer" includes Competitive Salary etc. That will go to Pay and Benefits sections. So we should not repeat that in About the role. So we need to extract those bits. Thus About the role prose: includes the initial motivational paragraphs, the "Why Join SSOE?" block, the "SSOE – The Best of Both Worlds" block, the "AI and Innovation" block. Also maybe the "What We Offer" heading but we will move its content to appropriate sections. Let's copy the text exactly as given, but we need to ensure we don't lose any content. Original text: "You don't have to be an employee long before you understand the SSOE difference. It goes back to our history of reinventing ourselves for new markets, serious rates of growth year after year, and being ahead of the curve in technology. Those are the achievements of a company that rewards talent and effort in ways that mean the most to the individual. Why Join SSOE? At SSOE, you'll work with amazing colleagues and be part of something big! We've consistently been named a “Great Place to Work” and are experiencing the most successful years in our history. Along with industry-leading salary compensation, you'll be eligible for a generous bonus package and profit-sharing. Plus, you'll have the opportunity to purchase shares in the company — shares that have significantly outperformed both the S&P and Dow averages. What We Offer Competitive Salary : $50k - $60k / year depending on location, education, experience, and certifications. Bonus and Incentives: Eligibility for our annual program based on company and individual performance and goals. Ownership Opportunities: As an employee-owned firm, we offer ownership opportunities to all employees at the associate level and above. Comprehensive Benefits: Health, dental, and vision insurance, life insurance, 401K retirement savings plan (with company matching), professional development and training, generous PTO, and paid holidays. Additional Perks Dynamic Culture: Experience a supportive culture where you're an essential and highly valued member of our vibrant team. Exciting Projects: Work on thrilling projects from inception to completion and engage directly with some of the most innovative clients globally. Continuous Learning: Embrace a culture of perpetual learning where curiosity is celebrated, innovative ideas are welcomed, and your career growth aspirations are fully supported. Career Stability: A diversity of market sectors, project types, and geographic locations that help insulate your career from economic ups and downs. Career Advancement: Embark on a structured career journey with abundant opportunities for growth and advancement. Holistic Compensation: A holistic approach to compensation and benefits that supports your physical and mental health, encourages work-life balance, and empowers your career advancement and financial success. SSOE – The Best of Both Worlds At SSOE, Our Growth Trajectory Allows Us To Offer The Opportunities Normally Associated With a Large Firm While Embracing The Collaborative And Supportive Culture Often Found In Smaller Firms. As a Member Of The SSOE Team, You'll Work On Exciting And Diverse Projects For Fortune 100 Clients Around The Globe, Supported By The Best Technology For The Task At Hand. You'll Experience Our Employee-centric Culture That Strives To Offer a Healthy Balance, Flexible Working Arrangements, Direct Access To Leadership At All Levels, And a Continuous Learning Mindset. Once You Experience The SSOE Difference, You’ll Understand The Why Behind Our Metrics 28% - of our employees have been with SSOE for 10 years or more. 15% - of employees with tenure exceeding 15 years. 99% - our CEO’s approval rating on Glassdoor. 98% - portion of our clients who say they would recommend us to a colleague. AI and Innovation At SSOE, we don’t just talk about the future, we build it. As a leader in industry AI adoption, we empower our team to work smarter by providing responsible access to the industry leading AI Large Language Models, vibe-coding platforms, and securely integrating advanced tools into every role. From day one, you’ll receive the training and support needed to leverage AI as a core tool for enhancing productivity, sparking creativity, and streamlining complex workflows." We need to keep all that. Now Responsibilities: after "Responsibilities What You Will Bring:" then a list of duties separated by periods. We need to turn each duty into