Project Management Assistant
for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must include only sections with real content. The posting includes: "Why Join SSOE?" (maybe About the role), "What We Offer" (Benefits), "Additional Perks" (maybe Benefits or other), "SSOE – The Best of Both Worlds" (maybe About the role), "AI and Innovation" (maybe Skills or About the role), "Responsibilities" (list), "Qualifications" (list), maybe "Skills" not explicit but could be derived from responsibilities/qualifications. Pay: "Competitive Salary : $50k - $60k / year depending on location, education, experience, and certifications." That's pay info. Schedule: not mentioned. Benefits: listed under Comprehensive Benefits and Additional Perks. So we need sections: About the role (maybe combine Why Join SSOE? and SSOE – The Best of Both Worlds and AI and Innovation). Responsibilities (list). Qualifications (list). Benefits (list). Pay (maybe as a paragraph). Skills: not explicitly separate; could be omitted if no specific skills section. The instruction: Prefer a few substantive sections over many thin ones. So we could have About the role, Responsibilities, Qualifications, Benefits, Pay. Use for each heading. Use - for lists. Use
for prose.
We must not repeat job title as heading. No Job ID. Remove boilerplate. Ensure we preserve all substantive info.
Let's extract content.
About the role: combine paragraphs that describe company, why join, growth, etc. We'll need to paraphrase? Must preserve ALL substantive information; do NOT invent or summarize away detail. So we need to keep the info but can rephrase? The instruction: "Preserve ALL substantive information; do NOT invent or summarize away detail." Means we should not omit details, but we can rewrite? Safer to keep original sentences but maybe combine. We'll keep the substance but can be concise as long as we don't lose detail. However "summarize away detail" suggests we shouldn't replace with vague statements. We'll keep the key points.
Let's list points from "Why Join SSOE?" and following:
- You'll work with amazing colleagues and be part of something big.
- Consistently named a “Great Place to Work”.
- Experiencing most successful years in history.
- Industry-leading salary compensation.
- Eligible for generous bonus package and profit-sharing.
- Opportunity to purchase shares in the company — shares that have significantly outperformed both the S&P and Dow averages.
Then "SSOE – The Best of Both Worlds":
- Growth trajectory allows offering opportunities normally associated with large firm while embracing collaborative and supportive culture of smaller firms.
- Work on exciting and diverse projects for Fortune 100 clients globally, supported by best technology.
- Experience employee-centric culture that strives to offer healthy balance, flexible working arrangements, direct access to leadership at all levels, continuous learning mindset.
- Once you experience the SSOE difference, you’ll understand the why behind our metrics:
- 28% of employees have been with SSOE for 10 years or more.
- 15% of employees with tenure exceeding 15 years.
- 99% CEO approval rating on Glassdoor.
- 98% portion of clients who would recommend us to a colleague.
Then "AI and Innovation":
- Leader in industry AI adoption.
- Empower team to work smarter by providing responsible access to industry leading AI Large Language Models, vibe-coding platforms, securely integrating advanced tools into every role.
- From day one, receive training and support needed to leverage AI as core tool for enhancing productivity, sparking creativity, streamlining complex workflows.
We'll combine these into About the role section.
Responsibilities: list from "Responsibilities What You Will Bring:" then many bullet-like sentences. We'll convert each sentence to
- . Need to keep all details.
Let's extract responsibilities sentences:
- Assists Project Managers with day-to-day administrative tasks.
- Establishes and maintains project filing systems, including design and central project correspondence files.
- Performs light typing assignments including transmittals, envelopes, labels, contracts, and forms in coordination with Information Processing.
- May provide backup support to Information and Specification Processing.
- Coordinates printing, updating, and distribution of scope of work documents. Most distribution is done electronically, tracked, and confidentially.
- Coordinates bulletin and addendum assembly and the coordination of printing and processing.
- Coordinates all printing, assembly, and distribution of construction documents being issued for bids.
- Coordinates title blocks for consistency.
- Meticulous attention to detail is mandatory.
- Primary point of communication and coordination with external customers relative to construction document receipt and distribution.
- Serves as the Request for Information (“RFI”) Manager and Submittal Manager when construction support services are applicable.
- May respond to, or initiate inquiries, from internal and external customers.
- Strong communication is necessary to acknowledge receipt, follow-up, and deliver as committed.
- Assists with the preparation of permits and applications, including sealing and/or stamping drawings, for approvals and submittals.
- Sets up and assists with maintenance of project schedule, spreadsheets, databases, and reports.
- Attends Administration meetings.
- May attend project meetings including start-up meetings.
- Taking minutes may be required.
- Administers the document transfer procedure.
- Works with Project Managers to screen and prepare job files for archiving and communicates such procedures.
- May arrange for lunch and refreshments or prepare conference rooms for meetings.
- Receive, process and distribute interoffice correspondence and incoming mail relative to project management.
- Assists Project Managers with the coordination and delivery of outgoing mail (e.g. e-mails, tracked transmittals).
- May initiate team coordination memos to communicate project issues or coordination problems.
- Assist with training of new Project Management Assistants and/or new project team members to familiarize them with SSOE and customer-specific procedures.
- Job requires use of AI, ACC/Forma, accounting software, and other digital technologies to perform the job function.
- Occasional travel may be required.
- May travel to SSOE branch offices and/or customer facilities for coordination purposes or to provide training.
- Valid driver's license required.
We'll list each as
- .
Qualifications: list from "Qualifications Associate or bachelor's degree-tracked in business related field or high school diploma with minimum two (2) years of direct experience with data entry and various computer systems and software packages/programs.Experience in administrative and organizational tasks.Must have good verbal and written communication skills.Must possess strong organizational skills and be able to work in a deadline oriented environment.Demonstrated ability to utilize AI and automation tools to streamline processes and enhance productivity is preferred.Highly organized planning abilityFocused and detail-oriented"
We need to split into items. Let's parse:
- Associate or bachelor's degree-tracked in business related field or high school diploma with minimum two (2) years of direct experience with data entry and various computer systems and software packages/programs.
- Experience in administrative and organizational tasks.
- Must have good verbal and written communication skills.
- Must possess strong organizational skills and be able to work in a deadline oriented environment.
- Demonstrated ability to utilize AI and automation tools to streamline processes and enhance productivity is preferred.
- Highly organized planning ability.
- Focused and detail-oriented.
We'll make each
- .
Benefits: from "What We Offer" and "Additional Perks". Let's extract:
What We Offer:
- Competitive Salary : $50k - $60k / year depending on location, education, experience, and certifications. (But we will treat salary under Pay section maybe.)
- Bonus and Incentives: Eligibility for our annual program based on company and individual performance and goals.
- Ownership Opportunities: As an employee-owned firm, we offer ownership opportunities to all employees at the associate level and above.
- Comprehensive Benefits: Health, dental, and vision insurance, life insurance, 401K retirement savings plan (with company matching), professional development and training, generous PTO, and paid holidays.
Additional Perks:
- Dynamic Culture: Experience a supportive culture where you're an essential and highly valued member of our vibrant team.
- Exciting Projects: Work on thrilling projects from inception to completion and engage directly with some of the most innovative clients globally.
- Continuous Learning: Embrace a culture of perpetual learning where curiosity is celebrated, innovative ideas are welcomed, and your career growth aspirations are fully supported.
- Career Stability: A diversity of market sectors, project types, and geographic locations that help insulate your career from economic ups and downs.
- Career Advancement: Embark on a structured career journey with abundant opportunities for growth and advancement.
- Holistic Compensation: A holistic approach to compensation and benefits that supports your physical and mental health, encourages work-life balance, and empowers your career advancement and financial success.
We need Benefits section: include health, dental, vision, life insurance, 401K matching, professional development/training, generous PTO, paid holidays. Also maybe bonus/incentives, ownership opportunities could be considered benefits but we could put them under Benefits as well. However we have Pay section separate for salary. Bonus and incentives could be part of Benefits or Pay? The instruction: include Pay section only if posting actually states them. It does state salary range. Bonus and incentives also stated. Could include them in Pay or Benefits. Since we have Pay for salary, we could put bonus and incentives under Benefits or maybe also Pay. But to avoid thin sections, we could combine salary, bonus, ownership under Benefits? But they said prefer few substantive sections over many thin ones. So we could have Benefits section that includes salary, bonus, ownership, comprehensive benefits, additional perks. However they also said use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So they expect separate Pay section if present. We'll follow that: Pay section for salary (and maybe bonus?). But we can also include bonus and incentives in Benefits? Might be duplication. Better to put salary in Pay, bonus and incentives, ownership opportunities, comprehensive benefits, additional perks all under Benefits. That seems okay.
Thus sections:
- About the role (h3)
- Responsibilities (h3) with ul
- Qualifications (h3) with ul
- Benefits (h3) with ul (including bonus, ownership, comprehensive benefits, additional perks)
- Pay (h3) with p for salary range.
We must not include Schedule (no info). Skills: not explicit; we could omit.
Now ensure we preserve all substantive info: we must not lose any detail from the posting. Let's verify.
About the role: Did we capture all points from Why Join SSOE?, SSOE – The Best of Both Worlds, AI and Innovation? We need to ensure we didn't omit any.
List points:
Why Join SSOE?:
- work with amazing colleagues and be part of something big.
- consistently named a “Great Place to Work”.
- experiencing the most successful years in our history.
- industry-leading salary compensation.
- eligible for generous bonus package and profit-sharing.
- opportunity to purchase shares in the company — shares that have significantly outperformed both the S&P and Dow averages.
SSOE – The Best of Both Worlds:
- growth trajectory allows offering opportunities normally associated with large firm while embracing collaborative and supportive culture often found in smaller firms.
- work on exciting and diverse projects for Fortune 100 clients around the globe, supported by best technology for the task at hand.
- experience employee-centric culture that strives to offer a healthy balance, flexible working arrangements, direct access to leadership at all levels, and a continuous learning mindset.
- once you experience the SSOE difference, you’ll understand the why behind our metrics:
- 28% of employees have been with SSOE for 10 years or more.
- 15% of employees with tenure exceeding 15 years.
- 99% CEO approval rating on Glassdoor.
- 98% portion of clients who would recommend us to a colleague.
AI and Innovation
- for lists. Use
for prose. We must not repeat job title as heading. No Job ID. Remove boilerplate. Ensure we preserve all substantive info. Let's extract content. About the role: combine paragraphs that describe company, why join, growth, etc. We'll need to paraphrase? Must preserve ALL substantive information; do NOT invent or summarize away detail. So we need to keep the info but can rephrase? The instruction: "Preserve ALL substantive information; do NOT invent or summarize away detail." Means we should not omit details, but we can rewrite? Safer to keep original sentences but maybe combine. We'll keep the substance but can be concise as long as we don't lose detail. However "summarize away detail" suggests we shouldn't replace with vague statements. We'll keep the key points. Let's list points from "Why Join SSOE?" and following: - You'll work with amazing colleagues and be part of something big. - Consistently named a “Great Place to Work”. - Experiencing most successful years in history. - Industry-leading salary compensation. - Eligible for generous bonus package and profit-sharing. - Opportunity to purchase shares in the company — shares that have significantly outperformed both the S&P and Dow averages. Then "SSOE – The Best of Both Worlds": - Growth trajectory allows offering opportunities normally associated with large firm while embracing collaborative and supportive culture of smaller firms. - Work on exciting and diverse projects for Fortune 100 clients globally, supported by best technology. - Experience employee-centric culture that strives to offer healthy balance, flexible working arrangements, direct access to leadership at all levels, continuous learning mindset. - Once you experience the SSOE difference, you’ll understand the why behind our metrics: - 28% of employees have been with SSOE for 10 years or more. - 15% of employees with tenure exceeding 15 years. - 99% CEO approval rating on Glassdoor. - 98% portion of clients who would recommend us to a colleague. Then "AI and Innovation": - Leader in industry AI adoption. - Empower team to work smarter by providing responsible access to industry leading AI Large Language Models, vibe-coding platforms, securely integrating advanced tools into every role. - From day one, receive training and support needed to leverage AI as core tool for enhancing productivity, sparking creativity, streamlining complex workflows. We'll combine these into About the role section. Responsibilities: list from "Responsibilities What You Will Bring:" then many bullet-like sentences. We'll convert each sentence to
- . Need to keep all details. Let's extract responsibilities sentences: - Assists Project Managers with day-to-day administrative tasks. - Establishes and maintains project filing systems, including design and central project correspondence files. - Performs light typing assignments including transmittals, envelopes, labels, contracts, and forms in coordination with Information Processing. - May provide backup support to Information and Specification Processing. - Coordinates printing, updating, and distribution of scope of work documents. Most distribution is done electronically, tracked, and confidentially. - Coordinates bulletin and addendum assembly and the coordination of printing and processing. - Coordinates all printing, assembly, and distribution of construction documents being issued for bids. - Coordinates title blocks for consistency. - Meticulous attention to detail is mandatory. - Primary point of communication and coordination with external customers relative to construction document receipt and distribution. - Serves as the Request for Information (“RFI”) Manager and Submittal Manager when construction support services are applicable. - May respond to, or initiate inquiries, from internal and external customers. - Strong communication is necessary to acknowledge receipt, follow-up, and deliver as committed. - Assists with the preparation of permits and applications, including sealing and/or stamping drawings, for approvals and submittals. - Sets up and assists with maintenance of project schedule, spreadsheets, databases, and reports. - Attends Administration meetings. - May attend project meetings including start-up meetings. - Taking minutes may be required. - Administers the document transfer procedure. - Works with Project Managers to screen and prepare job files for archiving and communicates such procedures. - May arrange for lunch and refreshments or prepare conference rooms for meetings. - Receive, process and distribute interoffice correspondence and incoming mail relative to project management. - Assists Project Managers with the coordination and delivery of outgoing mail (e.g. e-mails, tracked transmittals). - May initiate team coordination memos to communicate project issues or coordination problems. - Assist with training of new Project Management Assistants and/or new project team members to familiarize them with SSOE and customer-specific procedures. - Job requires use of AI, ACC/Forma, accounting software, and other digital technologies to perform the job function. - Occasional travel may be required. - May travel to SSOE branch offices and/or customer facilities for coordination purposes or to provide training. - Valid driver's license required. We'll list each as
- . Qualifications: list from "Qualifications Associate or bachelor's degree-tracked in business related field or high school diploma with minimum two (2) years of direct experience with data entry and various computer systems and software packages/programs.Experience in administrative and organizational tasks.Must have good verbal and written communication skills.Must possess strong organizational skills and be able to work in a deadline oriented environment.Demonstrated ability to utilize AI and automation tools to streamline processes and enhance productivity is preferred.Highly organized planning abilityFocused and detail-oriented" We need to split into items. Let's parse: - Associate or bachelor's degree-tracked in business related field or high school diploma with minimum two (2) years of direct experience with data entry and various computer systems and software packages/programs. - Experience in administrative and organizational tasks. - Must have good verbal and written communication skills. - Must possess strong organizational skills and be able to work in a deadline oriented environment. - Demonstrated ability to utilize AI and automation tools to streamline processes and enhance productivity is preferred. - Highly organized planning ability. - Focused and detail-oriented. We'll make each
- .
Benefits: from "What We Offer" and "Additional Perks". Let's extract:
What We Offer:
- Competitive Salary : $50k - $60k / year depending on location, education, experience, and certifications. (But we will treat salary under Pay section maybe.)
- Bonus and Incentives: Eligibility for our annual program based on company and individual performance and goals.
- Ownership Opportunities: As an employee-owned firm, we offer ownership opportunities to all employees at the associate level and above.
- Comprehensive Benefits: Health, dental, and vision insurance, life insurance, 401K retirement savings plan (with company matching), professional development and training, generous PTO, and paid holidays.
Additional Perks:
- Dynamic Culture: Experience a supportive culture where you're an essential and highly valued member of our vibrant team.
- Exciting Projects: Work on thrilling projects from inception to completion and engage directly with some of the most innovative clients globally.
- Continuous Learning: Embrace a culture of perpetual learning where curiosity is celebrated, innovative ideas are welcomed, and your career growth aspirations are fully supported.
- Career Stability: A diversity of market sectors, project types, and geographic locations that help insulate your career from economic ups and downs.
- Career Advancement: Embark on a structured career journey with abundant opportunities for growth and advancement.
- Holistic Compensation: A holistic approach to compensation and benefits that supports your physical and mental health, encourages work-life balance, and empowers your career advancement and financial success.
We need Benefits section: include health, dental, vision, life insurance, 401K matching, professional development/training, generous PTO, paid holidays. Also maybe bonus/incentives, ownership opportunities could be considered benefits but we could put them under Benefits as well. However we have Pay section separate for salary. Bonus and incentives could be part of Benefits or Pay? The instruction: include Pay section only if posting actually states them. It does state salary range. Bonus and incentives also stated. Could include them in Pay or Benefits. Since we have Pay for salary, we could put bonus and incentives under Benefits or maybe also Pay. But to avoid thin sections, we could combine salary, bonus, ownership under Benefits? But they said prefer few substantive sections over many thin ones. So we could have Benefits section that includes salary, bonus, ownership, comprehensive benefits, additional perks. However they also said use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So they expect separate Pay section if present. We'll follow that: Pay section for salary (and maybe bonus?). But we can also include bonus and incentives in Benefits? Might be duplication. Better to put salary in Pay, bonus and incentives, ownership opportunities, comprehensive benefits, additional perks all under Benefits. That seems okay. Thus sections: - About the role (h3) - Responsibilities (h3) with ul - Qualifications (h3) with ul - Benefits (h3) with ul (including bonus, ownership, comprehensive benefits, additional perks) - Pay (h3) with p for salary range. We must not include Schedule (no info). Skills: not explicit; we could omit. Now ensure we preserve all substantive info: we must not lose any detail from the posting. Let's verify. About the role: Did we capture all points from Why Join SSOE?, SSOE – The Best of Both Worlds, AI and Innovation? We need to ensure we didn't omit any. List points: Why Join SSOE?: - work with amazing colleagues and be part of something big. - consistently named a “Great Place to Work”. - experiencing the most successful years in our history. - industry-leading salary compensation. - eligible for generous bonus package and profit-sharing. - opportunity to purchase shares in the company — shares that have significantly outperformed both the S&P and Dow averages. SSOE – The Best of Both Worlds: - growth trajectory allows offering opportunities normally associated with large firm while embracing collaborative and supportive culture often found in smaller firms. - work on exciting and diverse projects for Fortune 100 clients around the globe, supported by best technology for the task at hand. - experience employee-centric culture that strives to offer a healthy balance, flexible working arrangements, direct access to leadership at all levels, and a continuous learning mindset. - once you experience the SSOE difference, you’ll understand the why behind our metrics: - 28% of employees have been with SSOE for 10 years or more. - 15% of employees with tenure exceeding 15 years. - 99% CEO approval rating on Glassdoor. - 98% portion of clients who would recommend us to a colleague. AI and Innovation