Project Logistics Coordinator

Essential Duties & Responsibilities

• Maintain and purchase all necessary materials and supplies through iProcurement to support facility operations and equipment
• Verify, manage, and approve all vendor invoices
• Reconcile and manage all financial cost transfers for every facility user
• Maintain and reconcile all BTA account cost submissions by working with the finance team to ensure prompt payments
• Manage support requests
• Coordinate international shipments of bulk equipment and materials as needed
• Work with Service Managers to meet expectations on job assignments, training, PPE and other tasks as needed
• Work with the Immigration team to ensure appropriate international travel documents such as passports and Visas are obtained as needed
• Support other functions as needed and review and approve timesheets and expenses if needed
• Drive sourcing to work with local, approved businesses to reduce cost and maximize flexibility during high facility utilization
• Cook up logistics for personnel attending training or business requirements at the facility, including hotel and car reservations and meals
• Create and maintain logistics tracking spreadsheets
• Create POs and deliver POs, invoices and cost estimates to vendors and customers
• Prepare reports for managers

Required Qualifications & Experience

• Bachelor's degree in Engineering or Business Management from an accredited university or college
• Minimum of five years’ operations, project management, or product management experience including quality, technical, administrative, financial and contractual
• English proficiency required

Desired Characteristics

• Strong mechanical/technical skills
• Expert in distributed power outage maintenance
• Strong project planning and organizational skills
• Strong written and oral communication skills
• Critical thinking ability
• Able to handle multiple projects concurrently and be very results-oriented
• Able to work well both independently and in a team environment (being remote-managed, and capable of remote managing indirect reports)