Project Finance Specialist

About the Indiana Department of Transportation

The Indiana Department of Transportation (INDOT) provides a dynamic workplace that serves Indiana citizens, improves our state’s quality of life, and enhances its economic opportunity. INDOT has a number of innovative programs and projects, including Public-Private Partnerships, Green Initiatives, and cutting-edge uses of materials and assets. As part of the State of Indiana, INDOT offers a competitive total compensation package, as well as outstanding work/life balance. Whether you are an established professional in the transportation field or just starting your career, INDOT has exciting and challenging opportunities for you.

About the Role

This position serves as a Project Finance Specialist for the Indiana Department of Transportation (INDOT) in the Project Finance Division, maintaining the integrity of a system of apportionments—i.e., allocation of federal funds over $1 billion annually for state and local projects/activities, along with approximately $2 billion in state funding spanning multiyear funding setups by Congress and the State. Federal funds are apportioned to the States based on a formula, while state funds are identified through legislative efforts via fuel taxes and other sources relevant to highway system use. The employee is responsible for Quality Control and Assurance within the Project Funding unit of the Project Finance Division.

Location: This position is with INDOT's Central Office in Indianapolis.

Responsibilities

• Coordinate monthly with SPR Program Managers on the status of work plan projects and report findings to the Project Funding Supervisor and Assistant Director of Project Funding and Budgets.
• Reconciliation of Advance Construction report to verify accuracy. Usage of Advance Construction plays a part in the State’s annual August Redistribution funding.
• Reconciliation of Contract Authority between FHWA and CAPWise and identify inconsistencies. It is Project Finance’s responsibility to track Title 23 obligations and balances.
• Coordinate with FHWA on outstanding tasks requiring signature approval beyond the agreed-upon 5 business days and resolve CAPWise Interface errors as they occur. The use of Title 23 funds requires authorization through FMIS. Delay of authorization will also delay notice to proceed to consultants and contractors working on INDOT projects.
• Perform related duties as assigned. The job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.

Requirements

• Demonstrated ability to quickly understand complex financial systems, including PeopleSoft Financials, the Scheduling Project Management System, the Federal Highway System, and CAPWise.
• Experience with reconciling multiple budget items within a complex network of data systems, some purchased and others homegrown.
• Strong verbal and written communication skills.
• Ability to clearly describe data issues/errors and determine if errors/issues are system-related or due to data formulations.
• Ability to work independently.
• Intermediate Microsoft Excel skills.
• Ability to interpret and put into practice policies and procedures, as well as identify, create, and clearly demonstrate needed changes, revisions, and improvements.
• Ability to adjust to constant changes within and outside the agency.

A degree is not required. However, a High School Diploma or High School Equivalent (HSE) and at least six (6) years of accounting, auditing, financial analysis, or related experience applying the outlined knowledge, skills, and abilities in a similar role may be considered. Individuals should have the ability to perform essential functions with or without reasonable accommodation.

Pay

The salary for this position traditionally starts at $47,320.00.

Benefits

The State of Indiana offers a comprehensive benefit package for full-time employees, which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans.
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards.
• Health savings account, which includes bi-weekly state contribution.
• Deferred compensation 457(b) account (similar to 401(k) plan) with employer match.
• Two (2) fully-funded pension plan options.
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers.
  • Up to 15 hours of paid community service leave.
  • Combined 180 hours of paid vacation, personal, and sick leave time off.
  • 12 paid holidays, 14 on election years.
• Education Reimbursement Program.
• Group life insurance.
• Referral Bonus program.
• Employee assistance program that allows for covered behavioral health visits.
• Qualified employer for the Public Service Loan Forgiveness Program.
• Free parking for most positions.
• Free LinkedIn Learning access.