Project Expeditor

About the role

The Project Expeditor supports the Projects team by coordinating various aspects of project management. This role plays a crucial part in ensuring projects are executed efficiently and meet all regulatory and compliance requirements.

Responsibilities

• Coordinate contracts, subcontracts, approvals, insurance documentation, vendor requirements, and customer onboarding activities in accordance with Company and customer requirements.
• Schedule, confirm, dispatch, and track field work after proposal approval.
• Cookordination with project managers, customers, contractors, vendors, technicians, inspectors, engineers, FDNY/DOB representatives, and other stakeholders to support timely project progress and site readiness.
• Prepare, submit, and monitor FDNY filing applications and related documentation, ensuring accurate follow-up and compliance tracking.
• Maintain project files, schedules, meeting details, memos, reports, budgets, and other documentation to support accurate project records and communication.
• Track project status, expenses, resource allocation, risks, and follow-up actions to help ensure projects remain organized and on schedule.
• Prepare project updates, reports, and PowerPoint presentations for internal meetings, leadership discussions, and customer-facing communication as needed.
• Administer post-award bid activities and prioritize follow-up for contracts, bids, insurance, and compliance items.
• Provide general administrative support to the Projects department and assist with other responsibilities as assigned.

Requirements

• Three (3) or more years of related project coordination, expediting, construction administration, fire protection, security, or compliance experience preferred.
• A Bachelor’s degree preferred, or equivalent combination of education and relevant work experience.
• Experience coordinating inspections, permit filings, compliance documentation, project schedules, budgets, and stakeholder communication preferred.
• Strong attention to detail, organization, follow-through, and ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills with the ability to work effectively with customers, vendors, contractors, inspectors, and internal teams.
• Strong problem-solving, planning, and analytical skills with the ability to work independently and collaboratively.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.