Project Executive

Essential Duties And Responsibilities

• Provide executive oversight for multiple projects or a major, complex project from preconstruction through final completion and warranty.
• Assume primary responsibility for overall project safety, quality, schedule, profitability, contractual compliance, and client satisfaction.
• Evaluate project performance and intervene when corrective action is required.
• Provide timely and accurate project reporting to regional and company leadership.
• Review, challenge, and approve major project decisions before commitments are made.
• Ensure project teams use company systems, procedures, and reporting tools consistently and effectively.

Preconstruction and GMP Establishment

• Lead the transition from pursuit and preconstruction into construction operations.
• Provide executive oversight of preconstruction activities for projects valued at $50 million and above.
• Develop and establish the Guaranteed Maximum Price (GMP), including:
• Design-phase estimating and milestone estimates.
• Estimate reconciliation with the owner, architect, consultants, and third-party estimators.
• Scope development and trade-package strategy.
• Bid-package planning and procurement sequencing.
• Subcontractor prequalification and bidder outreach.
• Allowance, contingency, escalation, general conditions, fee, insurance, bonding, and risk evaluations.
• Value-management and constructability recommendations.
• Buyout and scope-gap risk analysis.
• GMP negotiations and preparation of supporting exhibits.
• Maintain alignment among the owner’s budget, design development, construction schedule, and procurement plan.
• Monitor buyout performance against the GMP and establish recovery plans when buyout exceeds established budgets.
• Participate in estimating, interviews, presentations, and pursuit strategy for new work.

Client and Business Development

• Develop and maintain executive-level relationships with owners, developers, architects, engineers, consultants, and key stakeholders.
• Serve as the primary executive point of contact for assigned clients.
• Maintain a high level of client satisfaction throughout preconstruction, construction, closeout, and warranty.
• Identify and pursue repeat-business opportunities with existing clients.
• Support regional business-development initiatives, industry relationships, interviews, proposals, and strategic pursuits.
• Communicate project challenges proactively and present credible recovery or mitigation strategies.
• Protect the company’s reputation while promoting its values and commitment to partnership.

Contract Administration and Risk Management

• Participate in the negotiation and review of owner contracts, amendments, GMP exhibits, subcontracts, purchase orders, and other contractual documents.
• Ensure the project team understands and complies with all contract requirements, notice provisions, reporting obligations, labor requirements, and project-specific procedures.
• Confirm that required licenses, permits, insurance coverage, bonds, and contractual documents are in place.
• Oversee owner and subcontractor change management, including pricing, documentation, entitlement, negotiation, and resolution.
• Review significant project correspondence, notices, claims, reservations of rights, and responses to owners and design professionals.
• Ensure potential claims, disputes, schedule impacts, and financial exposures are identified and reported promptly.
• Coordinate with Legal, Risk Management, Accounting, and executive leadership regarding significant contractual or financial matters.
• Ensure incidents, claims, and material project risks are documented and reported in accordance with company requirements.

Financial Management

• Maintain executive accountability for project cost control, cash flow, fee performance, contingency management, and overall profitability.
• Review and approve project budgets, schedules of values, cost codes, staffing plans, general conditions budgets, and financial reporting structures.
• Review monthly cost projections and profitability reports before submission to regional leadership.
• Confirm that forecasts accurately reflect committed costs, pending commitments, potential change orders, exposures, allowances, contingencies, and remaining project risks.
• Monitor project cash position, owner payments, subcontractor payments, retainage, and receivables.
• Review owner applications for payment and major subcontractor payment recommendations.
• Challenge unfavorable cost trends and require timely corrective-action plans.
• Ensure project financial information is complete, accurate, and supported by appropriate documentation.
• Protect the company’s contractual rights while maintaining collaborative client and subcontractor relationships.

Procurement and Buyout

• Establish the project procurement and buyout strategy with Preconstruction, the Project Manager, and the Superintendent.
• Ensure subcontractor and vendor buyout meetings occur promptly and include the appropriate project participants.
• Review major subcontracts and purchase orders before award.
• Confirm that scopes of work are complete, coordinated, and consistent with the contract documents and GMP assumptions.
• Identify scope gaps, overlaps, exclusions, schedule conflicts, long-lead items, and commercial risks before award.
• Monitor procurement status, buyout performance, and long-lead material tracking.
• Ensure all subcontractors and vendors provide required insurance, bonds, licenses, executed agreements, and other contractual documentation.
• Verify that procurement decisions support project diversity, inclusion, and workforce participation requirements when applicable.

Schedule and Operational Performance

• Establish the overall project schedule strategy with the Project Manager and Superintendent.
• Review baseline schedules, procurement schedules, short-term planning, recovery schedules, and schedule updates.
• Monitor major milestones, critical-path activities, design deliverables, permitting, procurement, inspections, commissioning, and turnover.
• Require timely recovery plans when schedule performance falls below established targets.
• Ensure construction sequencing, site logistics, staffing, temporary conditions, and safety planning are coordinated.
• Confirm that the project team is planning ahead and not operating reactively.
• Participate in major owner-architect-contractor meetings and ensure meetings are productive, documented, and focused on decisions and accountability.

Project Controls and Reporting

• Review Project Controls and Management Reports regularly, including:
• Project budget and cost projections.
• Profitability and contingency reports.
• Buyout log.
• Subcontractor and vendor commitment log.
• Change-order and potential-change-order logs.
• RFI log.
• Submittal and shop-drawing log.
• Material procurement and long-lead tracking log.
• Contract-notice and claims log.
• Owner progress reports.
• Schedule updates and recovery plans.
• Owner payment applications and receivables.
• Subcontractor payment status.
• Staffing reports.
• Safety and quality reports.
• Closeout and punch-list status.

Quality, Safety, and Compliance

• Demonstrate visible leadership and personal commitment to safety.
• Ensure projects comply with company safety policies, OSHA requirements, site-specific safety plans, and owner requirements.
• Support the Superintendent and safety personnel in maintaining a proactive safety culture.
• Ensure project teams comply with contract documents, labor agreements, company policies, permitting requirements, and applicable laws.
• Confirm that quality-control plans, mockups, inspections, testing requirements, and corrective-action procedures are implemented.
• Monitor significant quality issues and ensure deficiencies are corrected promptly.
• Promote a culture in which safety, quality, accountability, and project controls are integrated into daily operations.

Team Leadership and Development

• Provide overall direction, coordination, and evaluation of assigned project teams.
• Lead and mentor Senior Project Managers, Project Managers, Assistant Project Managers, Project Engineers, and other assigned personnel.
• Develop Project Managers and Senior Project Managers capable of independently leading complex projects.
• Establish performance expectations and provide frequent feedback, coaching, and accountability.
• Complete performance evaluations for direct reports in coordination with regional leadership and Human Resources.
• Participate in project staffing decisions, recruiting, onboarding, succession planning, and employee development.
• Identify high-potential employees and create development plans that prepare them for expanded responsibility.
• Address performance concerns, team conflicts, and resource needs promptly.
• Promote effective collaboration between project management, field operations, preconstruction, accounting, safety, and support departments.

Closeout and Warranty

• Ensure the project team establishes and maintains a closeout plan beginning early in the project.
• Monitor completion of punch lists, corrective-action lists, inspections, testing, commissioning, training, and turnover requirements.
• Ensure timely delivery of:
• Certificates of occupancy.
• Certificates of substantial and final completion.
• As-built drawings and record documents.
• Operations and maintenance manuals.
• Warranties and guarantees.
• Attic stock and spare materials.
• Final lien releases and closeout documentation.

Internal Working Relationships

• The Project Executive works closely with Regional and Executive Leadership: Project performance, strategic planning, client relationships, staffing, risk, and financial reporting.
• Preconstruction: Estimating, GMP development, constructability, value management, procurement planning, and project turnover.
• Field Operations and General Superintendent: Staffing, logistics, schedule, safety, quality, constructability, and operativeness.