Project Entity Support/OPTN Coordination Specialist

Essential Duties and Responsibilities

• Support and coordinate all project management initiatives.
• Schedule, plan, and coordinate project activities.
• Create and maintain project tracking tools and documentation.
• Develop solutions to a variety of problems of moderate scope and complexity.
• Contribute to the completion of organizational projects and goals.
• Communicate on complex or sensitive issues or draft responses for supervisor or manager.
• Covers tasks and provides professional administrative support to one or more project teams.
• Prepares and maintains project plans, tracks project progress, and prepares reports for clients or project stakeholders.
• Reviews project requirements, identifies interdependencies with internal or external departments or service providers, delegates responsibilities, and ensures that work is completed as needed.
• Schedules cross-functional meetings to facilitate collaboration.
• Maintains project-related documentation, including contracts, invoices, or payment records.
• Performs work under minimal supervision.
• Handles complex issues and problems, and refers only the most complex issues to higher-level staff.
• Provides leadership, coaching, and/or mentoring to a subordinate group.
• May act as a lead or first-level supervisor.
• Reports to a department head or manager.

Minimum Requirements

• Bachelor's degree in related field.
• 3-5 years of relevant professional experience required.
• Equivalent combination of education and experience considered in lieu of education.
• Possesses comprehensive knowledge of subject matter.

Competencies

• Oral and written communication skills.
• Customer service skills.
• Research skills.
• Organizational skills.
• Detail oriented.
• Project management skills.

Preferred

• 4-5 years experience or equivalent combination of Bachelor's degree in a related field and experience.
• Experience performing analytical tasks such as maintaining financial databases, and developing reports.
• Experience leading or providing guidance to less experienced administrative staff.
• Experience contributing to completion of program projects and goals.
• Experience drafting responses for leadership.