Project Document Coordinator

Company: Confidential Mechanical Contractor

Location: Northern Colorado (In-Office)

Employment Type: Full Time

About the Role

Are you an organized professional who thrives in a fast-paced environment? As our Project Document Coordinator, you will be the administrative backbone of our project management team, keeping critical project submittals, RFIs, and change orders flowing seamlessly. You will join an established mechanical contractor that values quality people, collaboration, and long-term career growth. This role offers the opportunity to support a busy project management team while contributing to the successful delivery of complex commercial and industrial mechanical construction projects.

Responsibilities

• Coordinate submittal workflows between Vendors, General Contractors, and internal reviewers. Routinely follow up on overdue submittals to keep project timelines on track.
• Accurately process Requests for Information (RFIs) from Project Managers and manage Change Orders sent to General Contractors.
• Assemble, compile, and process comprehensive Operations and Maintenance (O&M) manuals in both physical and electronic formats (utilizing Bluebeam to apply bookmarks and organize hyperlinked PDFs).
• Manage minimal phone system duties and answer calls professionally to support daily office operations.
• Ensure all technical submittals align with project specifications before routing for GC or engineer approvals.

Requirements

• Solid understanding of the Construction Submittal Process and administrative workflows.
• Demonstrated proficiency with Procore and Bluebeam Revu (specifically PDF manipulation and bookmarking).
• Strong command of the Microsoft Office Suite (Word, Excel, Outlook).
• Exceptional organizational skills, attention to detail, and proactive follow-up habits.

Preferred Qualifications

• Prior experience working in commercial, industrial, or mechanical HVAC construction administration.
• Proven ability to manage multiple document streams across several active jobs simultaneously.

Pay

$29 - $33 per hour

Benefits

• Comprehensive Medical and Vision Insurance.
• 401(k) Retirement Savings Program with employer matching.
• Paid Time Off (Holidays, Vacation, and Sick Leave).
• Ongoing training and professional development opportunities.
• Company-provided tools and equipment as needed.