Project Document Control Lead

About the role

APM Terminals Elizabeth is seeking an experienced Document Control Lead to establish, lead, and continuously improve document and records control for a major program upgrading, expanding, and modernizing a critical container terminal in New Jersey. You will act as the project authority for controlled information, records governance, and electronic document management across design, procurement, construction, commissioning, and operational handover.

Why you'll love it here

• Be part of a major gateway on the U.S. East Coast
• Experience high-volume, complex terminal operations
• Work with driven teams in a fast-moving environment
• Continuous improvement mindset – where curiosity is encouraged, root-cause problem solving is valued, and making things better every day is part of how we win

What we can offer

• Innovation: Influence how digital document-management platforms, workflows, reporting, and information controls support a complex terminal-modernization program.
• Work-life balance: Work within a clearly defined, full-time on-site structure, with project-critical support outside normal hours required only when necessary.
• Development: Expand your leadership experience across engineering, construction, technology, commissioning, asset information, and project closeout disciplines.

Responsibilities

• Establish the Project Document Management Plan, procedures, metadata standards, numbering conventions, review matrices, retention requirements, and closeout controls.
• Lead the administration and governance of SharePoint, Oracle Aconex, and other approved electronic document-management and Common Data Environment solutions.
• Control the complete information lifecycle, including registration, technical review, approval, distribution, revision, archival, legal hold, and authorized disposal.
• Maintain the Master Deliverables Register, monitor planned submissions and overdue reviews, forecast workload, and escalate schedule or information risks.
• Coordinate document interfaces among the owner, designers, contractors, suppliers, systems integrators, commissioning teams, and terminal operations.
• Assure data quality through audits, reconciliations, contractor surveillance, access reviews, dashboards, corrective actions, and controls preventing the use of superseded information.
• Drive progressive handover by validating test packs, manuals, warranties, as-built records, asset data, software records, training documentation, and final acceptance dossiers.

Requirements

• Bring a continuous improvement mindset, with the ability to analyze workflows, identify root causes, reduce rework, standardize processes, and automate controls where appropriate.
• Demonstrate five or more years of progressive document control, information management, project records, or configuration-control experience on large capital projects, including at least three years in a lead capacity.
• Hold a bachelor's degree in engineering, construction management, information or records management, business administration, project management, or a related field, or offer an equivalent combination of education and relevant experience.
• Apply strong working knowledge of document numbering, metadata, revision control, approval workflows, controlled distribution, audit trails, information security, records retention, and project turnover.
• Use Microsoft 365 confidently, including Word, Excel, Teams, PowerPoint, and Power BI or comparable reporting tools. Advanced Oracle Aconex and SharePoint administration experience is preferred.
• Work on-site in Elizabeth, New Jersey, support critical activities outside normal working hours when required, and meet United States work-authorization requirements.

Pay

$90K - $100K

Schedule

5 days in office, Elizabeth, NJ. Project-critical support outside normal hours required only when necessary.