Project Data Administrator

About the role

Colliers Project Leaders delivers capital project solutions that strengthen the built environment, partnering with clients to bring critical infrastructure and complex building projects to life. The team has led over 20,000 projects that make cities more livable, enhance workplaces, create spaces people want to return to, improve patient care, deliver clean drinking water, and build a sustainable future.

As a Project Data Administrator, you will ensure project information is accurately entered and maintained in the accounting system, working closely with the Project Administration team to assess projects and identify risks. This role requires a client-focused, collaborative approach with resilience, a “how can I help” mindset, and initiative.

Responsibilities

• Initiate and maintain the setup of projects and amendments to existing projects in the accounting system based on the respective contracts.
• Process all change orders and fee increases based on supporting documentation.
• Assist in the administration of contracts and escalate any discrepancies noted between the contracts and the project set ups.
• Prepare reports as needed, including summarizing task authorizations against Master Services Agreements or contracts.
• Assist with other functions as deemed appropriate to the position.
• Build strong relationships with internal business partners including Project Managers (PM) and other project staff, and assist and collaborate with other Finance and Accounting team members.

Qualifications

• 1 to 2 years of experience in an administrative or office management role
• Post-secondary diploma or degree in business administration (or equivalent combination of education and experience)
• Excellent organizational skills and the proven ability to multi-task
• General accounting experience with proven accuracy
• Exceptional attention to detail; highly organized and dependable, with strong ability to prioritize and follow-up
• Superior proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Ability to work in a fast-paced environment with tight deadlines
• Ability to work independently with minimal guidance and supervision
• Developed analytical, decision-making, and problem-solving skills

Pay

Approximate base salary range: $48,000 CAD to $55,000 CAD per year. Annual bonus opportunities are in addition to base salary. Final compensation will be determined considering the candidate’s skills, experience, qualifications, and regional considerations.

Benefits

• Flexible work environment
• Comprehensive onboarding experience
• Significant professional development, training, and mentorship program
• Paid volunteer day
• Inclusive environment where people feel welcome, heard, and included regardless of differences