Project Administrator (Data Center)

About the role

As a 100% employee‑owned contractor, Sundt offers a culture where every employee is a part owner. The company focuses on long‑term prosperity for clients, communities, and employee‑owners, providing competitive pay, industry‑leading benefits, incentive programs, and training for personal and professional growth. The Project Administrator provides administrative, secretarial, and clerical support to the project team, maintains professional relationships with owners, architects, engineers, subcontractors, and suppliers, and may supervise and train the Project Secretary.

Responsibilities

• Assist with owner billings and coordinate receipt of owner funds and release of subcontractor payments.
• Support project close‑out activities, follow the close‑out checklist, and generate/audit reports on equipment, labor, material, subcontractor commitments, costs, and job cost.
• Ensure timely and accurate completion of compliance records (certified payroll, minority craft hiring goals, monthly utilization reports, daily manpower reports) and maintain them for auditing.
• Maintain and distribute the Billing Status Report.
• Track executed subcontracts/supplements, insurance, bonds, pre‑liens, lien releases, and joint checks.
• Supervise and train the Project Secretary and participate in the employee’s Individual Development Review.
• On remote projects, coordinate with the Corporate Employment office on hiring guidelines, applicant flow logs, pre‑employment drug tests, orientation, and employee separation.
• Set up subcontracts (work orders) and log them in JOE and Prolog; generate sub‑packages, manage change orders and budget adjustments, and process subcontractor pay applications after Project Manager approval.
• Establish and maintain standard project files, including correspondence, subcontractor/purchase order agreements, vendor files, time sheets, and Prolog company set‑up files.
• Maintain compliance of Bulletin Board postings with federal, state, local, and Sundt policies.
• Type and distribute project correspondence; coordinate all project payables and receivables with Accounting, and reconcile jobsite petty cash and other accounts as required.

Requirements

• Good organizational skills.
• Proficiency with word processing and spreadsheet software; full use of Microsoft Office Suite.
• Two‑year accounting degree or equivalent combination of business training and/or related experience.

Physical Requirements

• Ability to wear required personal protective equipment (e.g., steel‑toed shoes, gloves, safety glasses, hearing protection, hard hat, vest).
• Frequent reaching above shoulder height and below waist.
• Occasional stooping, kneeling, or bending.
• Limited use of telephone, computer, email, or other electronic devices for communication.
• Compliance with all safety standards and procedures.
• Occasional climbing of stairs or ladders.
• Frequent use of hands to grasp, lift, handle, carry, or feel objects.
• Frequent interaction with people during the shift.
• Occasional lifting, pushing, or pulling of objects.
• Ability to sit, stand, or walk short distances for the duration of the shift.

Benefits

• Market Competitive Salary (paid weekly)
• Bonus eligibility based on company, group, and individual performance
• Employee Stock Ownership Plan & 401(k)
• Industry‑leading health coverage
• Flexible Time Off (FTO) starting on the first day
• Medical, Health Savings, and Wellness credits
• Flexible Spending Accounts
• Employee Assistance Program
• Workplace wellness programs
• Mental health program
• Life and disability insurance
• Employee‑owner perks
• Educational assistance
• Sundt Foundation – charitable employee‑owner program