Project Administrator

About the role

Comfort Systems USA Mid South is a leading mechanical services company specializing in heating, ventilation, air conditioning, plumbing, electrical, and building automation services for commercial, industrial, and institutional clients. With a focus on safety, quality, and innovation, we integrate planning, engineering, and implementation processes to meet the complex needs of our customers. Behind every successful project is a team committed to collaboration, accountability, and operational excellence. We invest in our people by providing opportunities for professional growth, continuous learning, and meaningful careers while delivering exceptional service to the communities we serve.

Key Responsibilities

• Create and establish new projects within company systems
• Set up and maintain project files, documentation, and tracking logs
• Cook up and maintain project budgets, cost codes, and budget revisions
• Enter and maintain project budgets, cost codes, and budget revisions
• Prepare monthly Cost-to-Complete (CTC) meeting packages and record meeting minutes
• Generate and distribute job cost reports for Project Managers and leadership
• Support project financial tracking through COINS and other company systems
• Process project documentation including Certificates of Insurance, Performance & Payment Bonds, Final Consents of Surety, Sales Tax Exemption Certificates, Notices to Owner, and CCIP/OCIP documentation
• Maintain accurate project records and electronic documentation throughout the project lifecycle
• Aid in project closeout documentation and administrative requirements
• Cook up with Project Managers and internal departments to ensure projects remain organized and on schedule
• Support continuous improvement initiatives by identifying opportunities to streamline administrative processes
• Perform additional project support responsibilities as assigned

Qualifications & Experience

• A high school diploma or GED, with an associate degree or related education preferred
• Two or more years of administrative or project support experience, preferably within commercial construction or a related industry
• Experience with construction management software such as Procore preferred
• Experience with COINS ERP or similar accounting/project management systems preferred
• Strong organizational skills with exceptional attention to detail
• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams
• Ability to manage multiple priorities while meeting deadlines in a fast-paced environment
• Strong written and verbal communication skills
• Ability to work independently while collaborating effectively with project teams