Project Coordinator - Trade Shows & Events

About the role

At Jack Morton, we create extraordinary brand experiences that connect people to some of the world's most iconic brands. From live events and exhibits to experiential campaigns and immersive activations, our work inspires audiences and delivers meaningful business results. We're looking for a highly organized, proactive, and collaborative Project Coordinator (Trade Shows & Events) to join our team.

Responsibilities

• Drive Project Success
• Support Project Managers in the planning, coordination, and execution of experiential marketing programs, events, exhibits, and branded experiences.
• Manage project timelines, schedules, workback plans, and key deliverables.
• Track project progress and proactively identify risks, challenges, and opportunities.
• Maintain organized project documentation, files, budgets, and reporting.
• Afford adherence to internal processes, standards, and project workflows.
• Collaborate Across Teams
• Serve as a central point of coordination between internal departments, vendors, partners, and stakeholders.
• Facilitate clear and timely communication across multiple project teams.
• Cookordinate vendor deliverables and support procurement and production activities.
• Help ensure projects stay aligned with client expectations and business objectives.
• Support Operational Excellence
• Assist with project estimates, resource planning, and budget tracking.
• Research materials, services, and production solutions as needed.
• Support the review of fabrication drawings, setup prints, and production documentation when applicable.
• Help onboard and train new team members and contribute to process improvements.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• 2+ years of experience in project coordination, project management support, event marketing, experiential marketing, agency operations, or a related field.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Ability to manage multiple priorities while meeting tight deadlines.
• Proficiency with Microsoft Office Suite, including Excel, PowerPoint, Word, and Outlook.

Preferred Experience

• Experience in experiential marketing, events, trade shows, exhibits, brand activations, or agency environments.
• Familiarity with project management and asset management systems.
• Understanding of production processes, fabrication, or event execution.
• Experience coordinating vendors, suppliers, and cross-functional teams.

Who You Are

• A natural problem-solver who stays calm under pressure.
• Detail-oriented and highly organized.
• Passionate about creating exceptional client experiences.
• Collaborative, adaptable, and eager to learn.
• Comfortable balancing multiple projects in a dynamic environment.
• Excited by the energy and pace of experiential marketing.