Project Coordinator - San Francisco

About the role

Welcome to the world of commercial interiors. This role is an introduction into tenant improvement construction and every aspect of project management. You will learn from industry leaders with the opportunity to participate in multiple fast-paced projects throughout the course of a year. You will learn multiple skill sets, gain hands-on experience and witness every aspect of the construction process from project estimating through close-out. We have an established career path in place to help you grow and succeed, with a shared responsibility towards employee career development. You will be given the technology tools and resources to learn, with the opportunity to manage your own low-risk projects.

Responsibilities

• Assist Project Team with preparation of bid documentation, as necessary.
• PLOT and /or ORDER and DISTRIBUTE plans.
• Prepare for Project Team review, all SUBCONTRACTORS. ISSUE and TRACK execution of SUBCONTRACTS.
• AID Project Team in SETTING UP new JOB PROFILES in TIMBERLINE.
• AID Project Team in PREPARING SUBCONTRACTOR LISTS.
• AID Project Team in SETTING UP SUBMITTAL LOGS, SHOP DRAWINGS LOGS, DRAWING LOGS, REQUEST FOR INFORMATION (RFI) LOGS, CHANGE ORDER REQUEST AND CHANGE ORDER LOGS, etc.
• AID Project Team in PREPARING LETTERS OF INTENT/SUBCONTRACTS/REQUESTS FOR INSURANCE AS NEEDED.
• PHOTOCOPYING and other ADMINISTRATIVE DUTIES as REQUIRED by the Project Team.
• TRACK INSURANCE, CONTRACTS, BOND, and PERFORMANCE BONDS.
• AID Project Team in OBTAINING DOCUMENTS and PREPARING CLOSE-OUT BINDERS for the projects.
• AID Project Team in TRACKING SUBCONTRACTOR / VENDOR INVOICING.
• SUPPORT Sr. VP of Operations.
• AID in ROLLING OUT new PROCESSES and PROCEDURES for OPERATIONS.
• MANTAIN OPERATIONS FILING MATERIALS.
• AID with GENERAL OFFICE ADMINISTRATIVE PRACTICES to KEEP WORK FLOWING and PROVIDE EMPLOYEES with the TOOLS and TRAINING they need to be successful.
• CORRELATION with FIELD SUPERINTENDENTS for project administration related tasks.

Requirements

• Associate Degree in Administration, Certificate or 3 years’ experience is preferred.
• Previous experience working with a General Contractor in a similar capacity is preferred.
• Superb organization skills; must be able to adopt current organizational system with the ability to retrieve and deliver required information efficiently
• Careful attention to detail
• Identify and PRIORITIZE tasks based on importance and deadlines
• MUST have OUTSTANDING time management; RESPONSIBLE for COORDINATING multiple LARGE SCALE projects at once
• FLEXIBILITY: ability to ADAPT to changes QUICKLY with SHORT NOTICE
• MUST be able to MULTITASK and ESTABLISH PRIORITIES with an EFFECTIVE COURSE of ACTION
• MUST be SELF-SUFFICIENT and a SELF-STARTER who is FLEXIBLE and WILLING to MODIFY plans when necessary
• HAVE the ability to ACCOMPLISH ROUTINE tasks
• IS a TEAM-PLAYER who WORKS well with others; TAKES TIME to HELP coworkers, clients and subcontractors
• PROBLEM SOLVING: ability to USE resources and GATHER information to EFFECTIVELY find a solution

Qualifications

• Associate Degree in Administration, Certificate or 3 years’ experience is preferred.
• Previous experience working with a General Contractor in a similar capacity is preferred.
• Superb organization skills; must be able to adopt current organizational system with the ability to retrieve and deliver required information efficiently
• Careful attention to detail
• Identify and prioritize tasks based on importance and deadlines
• Must have outstanding time management; responsible for coordinating multiple large-scale projects at once
• Flexibility: ability to adapt to changes quickly with short notice
• Must be able to multitask and establish priorities with an effective course of action
• Must be self-sufficient and a self-starter who is flexible and willing to modify plans when necessary
• Have the ability to accomplish routine tasks
• Is a team-player who works well with others; takes time to help coworkers, clients and subcontractors
• Problem solving: ability to use resources and gather information to effectively find a solution

Skills

• Excellent organizational skills
• Attention to detail
• Time management
• Flexibility and adaptability
• Self-sufficiency and initiative
• Teamwork and collaboration
• Problem-solving and resourcefulness

Benefits

• Employee Stock Ownership Plan (ESOP)
• Competitive Medical Insurance plan options including an HSA plan with Company deductible contributions.
• Dental Insurance
• Vision Insurance
• 401K Plan Matching
• Paid Vacation and Sick Leave
• Life Insurance
• Flexible Spending Account (FSA)
• Gym reimbursement program
• Ability to enroll in various voluntary benefits (Pet Insurance, Identity Theft Protection, Legal Assistance and more.)

Pay

$39 - $42 an hour

Schedule

Full Time

On-site