Project Coordinator-PT

About the role

Position Summary: Responsible for the coordination of departmental projects. Maintains and updates all personnel related documents for the facilities department.

Responsibilities

• Works with all vendors to ensure invoices are accurate and processed in a timely manner.
• Keeps track of all purchases and vendor contracts related to capital projects.
• Enters information into computer to prepare correspondence, statements, receipts, or other documents.
• Documents, distributes, tracks, and records all capital project costs.
• Maintains purchase orders and vendor files.
• Prepares purchase requisitions, purchase change orders, and check requests.
• Coordinates with other departments for scheduling Facilities department’s projects.
• Compiles specifications and prices of merchandise and materials for Director’s review and approval.
• Assists with ordering as required.
• Cost tracking for in‑house labor worked and construction costs.
• Schedules vendors for Project Manager and Director of Facilities.
• Maintains inventory spreadsheets, tools and equipment.
• Takes meeting minutes in project meetings.
• Maintains and tracks budget for each project with the management team.
• Creates forms as needed.
• Maintains facilities employee files.
• Performs other duties as assigned.

Qualifications

• Must be 21 years of age or older.
• Education: High School Diploma or GED.
• Experience: Two years related experience in construction trades or a combination of facilities maintenance and construction; experience in Accounts Payable or basic bookkeeping.
• Computer Skills: Microsoft Office Advanced level (Word, Excel, Outlook); Microsoft Project Advanced level (testing will take place during the interview process).
• Certificates & Licenses: Valid Driver’s License; ability to obtain a Siletz Tribal Gaming License.
• Other Requirements: Ability to calculate and track cost savings over time; blueprint and schematic knowledge preferred; understands construction, maintenance, and building trades terminology; ability to perform arithmetic with whole numbers, fractions, and decimals.

Skills

• Communication Skills – Ability to communicate effectively with others verbally and in writing.
• Customer Oriented – Ability to take care of customers’ needs while following company procedures.
• Enthusiastic – Ability to bring energy to the performance of a task.
• Interpersonal – Ability to get along well with a variety of personalities and individuals.
• Organized – Possessing the trait of being organized for following a systematic method of performing a task.
• Problem Solving – Ability to find a solution for or to deal proactively with work‑related problems.
• Time Management – Ability to utilize available time to organize and complete work.

Working Conditions

• Physical Demands: Stand‑Occasionally, walk‑Occasionally, Sit‑Constantly, Handling/Fingering‑Constantly, Reach Outward‑Occasionally, Reach Above Shoulder‑Occasionally, Climb‑Not Applicable, Crawl‑Not Applicable, Squat or Kneel‑Occasionally, Bend‑Occasionally, Lift/Carry 10 lbs or less‑Occasionally, 11‑20 lbs‑Occasionally, 21‑50 lbs‑Occasionally, 51‑100 lbs‑Not Applicable, Over 100 lbs‑Not Applicable; Push/Pull 12 lbs or less‑Frequently, 13‑25 lbs‑Occasionally, 26‑40 lbs‑Occasionally, 41‑100 lbs‑Not Applicable.
• Work Environment: Most work in an office environment; some tasks in a construction environment; occasional work in a busy gaming environment with multiple distractions; noise level moderate to loud; subject to smoke and associated effects; may be subject to scented air affecting chemically sensitive individuals.
• Conditions of Employment: Must pass a pre‑employment drug screen, background investigation, and complete a 180‑day introductory period.