Project Coordinator – Procurement & Estimating

Essential Job Functions/Responsibilities

• Assist in vendor onboarding by collecting, reviewing, and tracking required documentation
• Maintain vendor information in procurement systems (Ivalua, Yardi) and ensure accuracy of data
• Support RFP processes by gathering vendor quotes, preparing bid comparisons, and coordinating communication with suppliers
• Cook up site visits, pre-bid meetings, and clarification calls with vendors
• Track vendor compliance, insurance renewals, and performance metrics
• Aid in creating and maintaining procurement and estimating project schedules
• Coordinate with internal teams (construction, legal, accounting) to ensure smooth project execution
• Support the preparation of project status reports and presentations for leadership review
• Gather and organize cost data from vendors and subcontractors for estimating purposes
• Aid in preparing cost analyses and bid leveling sheets for management review
• Research market pricing and trends to support accurate cost estimates
• Monitor and manage procurement and estimating team inboxes, routing requests to appropriate staff
• Maintain organized digital records for vendor documentation, contracts, and project files
• Prepare reports, spreadsheets, and presentations as needed

Qualifications

• Bachelor's Level Degree is required; Engineering focus preferred
• 1-2 years of vendor management, project coordination, and/or estimating support within construction or real estate development is preferred

Skills

• Strong organizational and time management skills with the ability to handle multiple priorities
• Excellent communication and interpersonal skills for collaborating with vendors and internal teams
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint)
• Analytical mindset with attention to detail and accuracy

Company Benefits

• Medical
• Dental
• Vision
• 401(k) Plan
• Profit Sharing
• Health Savings Account
• Flexible Spending Accounts for Medical and Dependent Care
• Pre-Tax Transit Program
• Life Insurance
• Accidental Death & Dismemberment Insurance
• Short-Term Disability
• Long Term Disability
• Paid Time Off (PTO)
• Company Paid Holidays