Project Coordinator (Power & Energy)
About the role
This Opportunity WSP is currently initiating a search for a Project Coordinator (Power & Energy) in Minneapolis, MN. The following locations will also be considered: Freeport, MN, Burnsville, MN, Milwaukee, WI, Madison, WI and Onalaska, WI.
Responsibilities
- Oversees and executes complex coordination and administrative functions that directly support the successful planning, tracking, and delivery of project objectives across diverse teams and disciplines.
- Serves as a senior resource and subject matter expert on project coordination processes, tools, and documentation standards.
- Provides daily leadership in the implementation of improved workflows, process enhancements, and compliance controls.
- Collaborates with project managers, finance professionals, and operational leads to ensure accurate data management, timely reporting, and effective cross-functional communication.
- Supports projects of greater size, complexity, or risk, and may provide mentorship to less experienced coordination staff.
Requirements
- High school diploma or equivalent.
- Minimum of 7 years of relevant post-education experience in related job capacity.
- Extensive experience in project coordination for large, multi-phase, or cross-functional projects.
- Advanced knowledge of project lifecycles, coordination standards, and industry documentation practices.
- Proficiency with enterprise tools such as Oracle, Deltek, SharePoint, Smartsheet, or equivalent platforms.
- Strong understanding of financial tracking methods, including cost management, budget reconciliation, and change control.
- Demonstrated ability to lead documentation workflows with high attention to detail and consistency.
- Experience organizing and facilitating project meetings, including stakeholder-facing engagements.
- Advanced written and verbal communication skills, with the ability to convey complex information clearly and accurately.
- Skilled in identifying risks in schedules, budgets, or documentation systems and implementing mitigations.
- Exceptional organizational skills, with the ability to manage multiple priorities under tight deadlines.
- Experience collaborating with engineering, design, environmental, or construction teams.
- Strong problem-solving abilities and sound judgment in addressing coordination challenges.
- Knowledge of regulatory and compliance requirements in infrastructure or public sector projects.
- Understanding of quality assurance and document control protocols.
- Experience developing tools or templates to improve administrative efficiency.
- Able to work independently while providing strategic coordination support to project teams.
- Professional conduct in handling confidential project and financial information.
- Comfort working across distributed teams and supporting hybrid work environments.
- Able to manage and prioritize escalated issues and propose effective resolutions.
- Demonstrated reliability, initiative, and accountability in support of project outcomes.
Qualifications
- Associate's Degree.
- Experience supporting federally funded or government infrastructure projects.
- Knowledge of contract language and procurement documentation review.
- Familiarity with WBS (Work Breakdown Structures) and project controls terminology.
- Project coordination certification or training (e.g., CAPM, APM, or similar).
- Proficiency with data visualization tools for tracking or reporting purposes.
Skills
- Project coordination.
- Financial tracking.
- Documentation management.
- Meeting facilitation.
- Risk management.
- Quality assurance.
- Collaboration.
- Communication.
- Organizational skills.
- Problem-solving.
- Regulatory compliance.
Benefits
WSP provides a comprehensive suite of benefits focused on a providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.
Pay
Expected Salary (all locations): $57,400 - $104,200
Schedule
Not specified
About WSP
ABOUT US WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.
Contact Information
If you are interested in this opportunity, please apply online. For more information about WSP, visit www.wsp.com.