Project Coordinator (Power & Energy)

About the role

This Opportunity WSP is currently initiating a search for a Project Coordinator (Power & Energy) in Minneapolis, MN. The following locations will also be considered: Freeport, MN, Burnsville, MN, Milwaukee, WI, Madison, WI and Onalaska, WI.

Responsibilities

• Oversees and executes complex coordination and administrative functions that directly support the successful planning, tracking, and delivery of project objectives across diverse teams and disciplines.
• Serves as a senior resource and subject matter expert on project coordination processes, tools, and documentation standards.
• Provides daily leadership in the implementation of improved workflows, process enhancements, and compliance controls.
• Collaborates with project managers, finance professionals, and operational leads to ensure accurate data management, timely reporting, and effective cross-functional communication.
• Supports projects of greater size, complexity, or risk, and may provide mentorship to less experienced coordination staff.

Requirements

• High school diploma or equivalent.
• Minimum of 7 years of relevant post-education experience in related job capacity.
• Extensive experience in project coordination for large, multi-phase, or cross-functional projects.
• Advanced knowledge of project lifecycles, coordination standards, and industry documentation practices.
• Proficiency with enterprise tools such as Oracle, Deltek, SharePoint, Smartsheet, or equivalent platforms.
• Strong understanding of financial tracking methods, including cost management, budget reconciliation, and change control.
• Demonstrated ability to lead documentation workflows with high attention to detail and consistency.
• Experience organizing and facilitating project meetings, including stakeholder-facing engagements.
• Advanced written and verbal communication skills, with the ability to convey complex information clearly and accurately.
• Skilled in identifying risks in schedules, budgets, or documentation systems and implementing mitigations.
• Exceptional organizational skills, with the ability to manage multiple priorities under tight deadlines.
• Experience collaborating with engineering, design, environmental, or construction teams.
• Strong problem-solving abilities and sound judgment in addressing coordination challenges.
• Knowledge of regulatory and compliance requirements in infrastructure or public sector projects.
• Understanding of quality assurance and document control protocols.
• Experience developing tools or templates to improve administrative efficiency.
• Able to work independently while providing strategic coordination support to project teams.
• Professional conduct in handling confidential project and financial information.
• Comfort working across distributed teams and supporting hybrid work environments.
• Able to manage and prioritize escalated issues and propose effective resolutions.
• Demonstrated reliability, initiative, and accountability in support of project outcomes.

Qualifications

• Associate's Degree.
• Experience supporting federally funded or government infrastructure projects.
• Knowledge of contract language and procurement documentation review.
• Familiarity with WBS (Work Breakdown Structures) and project controls terminology.
• Project coordination certification or training (e.g., CAPM, APM, or similar).
• Proficiency with data visualization tools for tracking or reporting purposes.

Skills

• Project coordination.
• Financial tracking.
• Document management.
• Meeting facilitation.
• Risk management.
• Regulatory compliance.
• Quality assurance.

Benefits

WSP provides a comprehensive suite of benefits focused on providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.

Pay

Expected Salary (all locations): $57,400 - $104,200

Schedule

Not specified