Project Coordinator (Palmer)
Job Summary
The Project Coordinator supports Project Managers and Superintendents in the successful delivery of MA and CT DOT heavy highway asphalt paving projects. This role ensures accurate project documentation, material tracking, and cost monitoring while facilitating communication between field and office teams.
Essential Functions
Results matter. Ensure project clarity and alignment by reviewing plans and technical documents to define scope, timelines, and execution requirements.
Measurement. Drive financial and schedule performance by actively monitoring project costs and progress, identifying variances, and supporting corrective actions.
Determined. Maintain accurate and accessible project records by controlling documentation and ensuring all files are current, organized, and audit-ready.
Committed to serve. Facilitate timely decision-making by managing RFIs and submittals, ensuring prompt resolution between field teams and design stakeholders.
Dedication. Support on-time project delivery by assisting in the development and distribution of detailed, actionable project schedules.
Obligated. Enable project readiness and compliance by coordinating permits and supporting administrative requirements to keep projects moving forward.
Efficiency. Protect project profitability by coordinating, preparing, and negotiating change orders with clear documentation and stakeholder alignment.
Transparency and learning. Promote transparency and accountability by leading and documenting weekly owner meetings, capturing key decisions and action items.
Protect family and friends. Strengthen a culture of safety and compliance by supporting site safety initiatives and ensuring proper environmental documentation and coordination.
Awareness. Ensure accurate financial reporting by assisting with subcontractor billings and pay applications in alignment with project progress.
Ownership and caring. Maintain uninterrupted field operations by managing and assigning CBYD tickets to support safe and efficient excavation activities.
Requirements, Education And Experience
1–3 years of construction, project coordination, or related experience preferred
Working knowledge of construction operations, specifications, and project workflows (DOT experience preferred)
Strong analytical and problem-solving skills with attention to detail
Bachelor’s degree in Construction Management, Engineering, or related field, or equivalent work experience preferred
Proficiency in Microsoft Office (Excel, Word, Outlook); experience with construction management software (e.g., Procore, HCSS, Viewpoint) preferred
Excellent organizational, time management, and prioritization skills in a fast-paced environment
Strong written and verbal communication skills, with the ability to coordinate effectively between field and office teams
Demonstrated ability to manage multiple tasks and deadlines with accuracy
Valid driver’s license and ability to travel to job sites as needed
Authorized to work in the U.S.
Other Duties
On-site visits: Frequent travel to construction sites is essential, with potential travel ranging from 40% to 100% during the peak season, depending on project needs.
Office reporting: During the off-season, the Project Coordinator will primarily work from the office, with occasional field visits to assess the scope of work for upcoming bids.
Travel: Travel during this period is expected to be between 0% to 40%.
Work Environment/Physical Demands
The position offers a hybrid work environment, encompassing both office-based responsibilities and fieldwork at construction sites.
Heavy work that includes moving objects up to 50 lb. or more.
This position works on or near moving mechanical parts and loud equipment.
Requires the ability to sit or stand for long periods of time as well as lifting, pulling, bending, kneeling, squatting, climbing, walking, reaching, driving, and repetitive motion.
Values
Corporate offices, plants, quarries, or paving operations.
Safety
Integrity
Dedication
Efficiency