Project Coordinator (Mission Critical/Data Center)

This opportunity is available in the following kW offices: Tempe, AZ; Atlanta, GA; Troy, NY; Herndon, VA; Milwaukee, WI.

About the role

The Project Coordinator is responsible for supporting the Project Manager and project teams with administrative duties throughout the project lifecycle. They will take a proactive role assisting the Project Manager and project teams in moving the project forward, enhancing communication with the project team and client, and promoting and facilitating integration on the project.

Responsibilities

• Coordinate with the project team during the proposal process to ensure all deadlines are met and reviews have been completed.
• Support the project manager with internal communications and follow-up.
• Maintain project calendar including project deliverables, QC deadlines, and publishing to project team.
• Assist in scheduling internal team meetings, project kick-offs, design reviews, etc.
• Assist in reviewing project financial reports and communicate issues to project team.
• Create and maintain project Smart Sheets and document file storage.
• Assist in tracking invoices and project payments.
• Assist project manager with reviewing deliverables during project deadlines. Ensure projects are meeting all internal compliance requirements.
• Assist the project team in receiving, filing, distributing, processing, tracking due dates, and responding to RFIs, submittals, and responses.
• Provide support for editing and formatting of specifications.
• Assist in preparation of any materials required for project pursuit.
• Assist in processing contracts and sub-consultant contracts.
• Attend project, department, and team meetings and take meeting notes. Distribute meeting notes internally and externally as required.
• Assist in generating project financial management reports.
• Assist in tracking scope changes and updating project budgets accordingly.
• Create and maintain project document file storage within the standard project directory structure.

Requirements

• High School Diploma or GED required.
• 5+ years of experience.
• Deadline-oriented, with the ability to track, maintain, and meet multiple concurrent deadlines.
• Excellent verbal, written communication, and problem-solving skills.
• Proficiency in MS Office applications, including Word, Excel, Outlook, and PowerPoint.
• Familiarity with Bluebeam is an advantage.
• Familiarity with Smartsheet is an advantage.
• Working knowledge of cloud-based file sharing platforms such as SharePoint, ShareFile, Newforma, Dropbox, Box, etc. is an advantage.
• Strong computer and typing skills.
• Self-motivated and flexible to take on new tasks and assist teams.
• Strong willingness and eagerness to learn.

Benefits

WSP provides a comprehensive suite of benefits focused on providing health and financial stability throughout the employee’s career. These benefits include:

• Coverage related to medical, dental, vision, disability, and life.
• Retirement savings.
• Paid sick leave.
• Paid vacation (or other personal time).
• Paid parental leave.
• Paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.

Pay

Expected hourly rate (all locations): $29.00–$35.00.

About WSP

WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors, and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water, and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.

WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.