Project Coordinator (Mission Critical/Data Center)
WSP in the U.S. · Houston, TX · 1 mo ago
OTHR$29–$35/hrFull-time
We need to output only HTML fragment, using for section headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. We must not repeat job title as heading. No Job ID etc. Remove boilerplate.
We need to parse the job description.
Content:
- Intro: "This Opportunity kW MCE is seeking a Project Coordinator for the following kW offices: Tempe, AZ; Troy, NY; Milwaukee, WI; Houston, TX." This is location info maybe part of About the role? Could be part of About the role.
- "The Project Coordinator is responsible for supporting the Project Manager and project teams with administrative duties throughout the project lifecycle. They will take a proactive role assisting the Project Manager and project teams in moving the project forward and enhancing communication with the project team and Client and promoting and facilitating integration on the project."
- Then "Your Impact" bullet list of responsibilities.
- Then "Who You Are" with Required Qualifications list.
- Then "WSP Benefits" paragraph.
- Then "Compensation Expected Hourly (all locations): $29.00-$35.00" plus explanation.
- Then "About WSP" paragraph.
- Then "WSP provides a flexible and agile workplace model..." duplicate benefits.
- Then "Are you ready to get started?" etc.
- Then EEO etc (boilerplate to remove).
- Then "Notice To Third Party Agencies" (boilerplate to remove).
We need to produce sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule.
We need to decide which sections have content.
- About the role: could include description of role, location, purpose. Use the intro paragraphs.
- Responsibilities: list from "Your Impact" bullet points.
- Requirements: maybe "Who You Are Required Qualifications" includes required qualifications: High School Diploma or GED, 5+ years experience, deadline oriented, etc. Could be Requirements.
- Qualifications: maybe duplicate? The instruction says we can have both Requirements and Qualifications sections if content distinct. But we have "Required Qualifications" heading in source. Could treat that as Qualifications. Requirements could be something else? There's no separate "Requirements". Might combine.
Better: Use Requirements for the list of required qualifications (HS diploma, 5+ years, etc). Use Skills for the list of advantageous skills (MS Office, Bluebeam, Smartsheet, cloud platforms, typing, self-motivated, etc). Use Qualifications maybe for education? But we already used education in Requirements. Could instead: Requirements = mandatory qualifications (HS diploma, 5+ years, deadline oriented, communication, problem solving, MS Office). Skills = advantageous (Bluebeam, Smartsheet, cloud platforms, typing, self-motivated, eager to learn). Qualifications maybe not needed.
But we need to follow instruction: Use headings only when posting has real specific content. So we can include Requirements, Skills, Benefits, Pay. Possibly About the role and Responsibilities.
Schedule: no info about schedule (full-time? not given). So omit Schedule.
Thus sections: About the role, Responsibilities, Requirements, Skills, Benefits, Pay.
Now we need to extract content precisely, preserving all substantive info, not inventing.
Let's extract About the role:
Paragraphs:
"This Opportunity kW MCE is seeking a Project Coordinator for the following kW offices: Tempe, AZ; Troy, NY; Milwaukee, WI; Houston, TX. The Project Coordinator is responsible for supporting the Project Manager and project teams with administrative duties throughout the project lifecycle. They will take a proactive role assisting the Project Manager and project teams in moving the project forward and enhancing communication with the project team and Client and promoting and facilitating integration on the project."
That's about role.
Responsibilities: list from "Your Impact". Let's capture each bullet:
- Coordinate with the project team during the proposal process to ensure all deadlines are met and reviews have been completed.
- Support the project manager with internal communications and follow-up
- Maintaining project calendar including project deliverables, QC deadlines and publishing to project team.
- Assist in scheduling internal team meetings, project kick-offs, design reviews, etc
- Assist in reviewing project financial reports and communicate issues to project team
- Create and maintain project Smart Sheets and document file storage
- Assist in tracking invoices and project payments.
- Assist project manager with reviewing deliverables during project deadlines. Ensure projects are meeting all internal compliance requirements
- Assist the project team in receiving, filing, distributing, processing, tracking due dates and responding to RFI’s, submittals and responses.
- Provide support for editing and formatting of specifications.
- Assist in preparation of any materials required for project pursuit.
- Assist in processing contracts and sub-consultant contracts.
- Attend project, department and team meetings and take meeting notes. Distribute meeting notes internal and externally as required.
- Assist in generating project financial management reports.
- Assist in tracking scope changes and updating project budgets accordingly.
- Create and maintain project document file storage within the standard project directory structure.
Note some duplicates: "Create and maintain project Smart Sheets and document file storage" and later "Create and maintain project document file storage within the standard project directory structure." Both are separate but similar; we keep both as separate list items.
Now Requirements: from "Who You Are Required Qualifications". Let's list:
- High School Diploma or GED Required
- 5+ years experience
- Deadline oriented, ability to track and maintain and meet multiple concurrent deadlines.
- Excellent verbal, written communication and program solving skills. (Probably "problem solving")
- MS Office applications, including Word, Excel, Outlook, Power Point and others.
- Familiarity with Bluebeam is an advantage. (Actually advantage, but it's in this list; maybe move to Skills)
- Familiarity with Smartsheet is an advantage.
- Working knowledge of cloud-based file sharing platforms such as, SharePoint, ShareFile, Newforma, Dropbox, Box, etc. is an advantage.
- Strong computer and typing skills
- Self-motivated and flexible to take on new tasks and assist teams.
- Strong willingness & eager to learn
We need to separate mandatory vs advantageous. The list includes advantages. We could treat Requirements as mandatory: HS diploma, 5+ years experience, deadline oriented, excellent verbal/written communication and problem solving skills, MS Office applications, strong computer and typing skills, self-motivated and flexible, strong willingness & eager to learn. Then Skills: familiarity with Bluebeam, Smartsheet, cloud-based file sharing platforms.
But the instruction: "Prefer a few substantive sections over many thin ones." Could combine Requirements and Qualifications? But we have separate headings allowed. We'll make Requirements for mandatory, Skills for advantageous.
Now Benefits: from "WSP Benefits" paragraph:
"WSP provides a comprehensive suite of benefits focused on providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings."
Also later duplicate: "WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career." That's similar; we can combine but avoid duplication. We'll keep the first benefits paragraph; second is duplicate-ish but we can include if not duplicate exactly. It mentions flexible and agile workplace model plus benefits. Might be considered additional info. But to avoid thin sections, we could include both as part of Benefits. We'll combine into a single
for section headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. We must not repeat job title as heading. No Job ID etc. Remove boilerplate.
We need to parse the job description.
Content:
- Intro: "This Opportunity kW MCE is seeking a Project Coordinator for the following kW offices: Tempe, AZ; Troy, NY; Milwaukee, WI; Houston, TX." This is location info maybe part of About the role? Could be part of About the role.
- "The Project Coordinator is responsible for supporting the Project Manager and project teams with administrative duties throughout the project lifecycle. They will take a proactive role assisting the Project Manager and project teams in moving the project forward and enhancing communication with the project team and Client and promoting and facilitating integration on the project."
- Then "Your Impact" bullet list of responsibilities.
- Then "Who You Are" with Required Qualifications list.
- Then "WSP Benefits" paragraph.
- Then "Compensation Expected Hourly (all locations): $29.00-$35.00" plus explanation.
- Then "About WSP" paragraph.
- Then "WSP provides a flexible and agile workplace model..." duplicate benefits.
- Then "Are you ready to get started?" etc.
- Then EEO etc (boilerplate to remove).
- Then "Notice To Third Party Agencies" (boilerplate to remove).
We need to produce sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule.
We need to decide which sections have content.
- About the role: could include description of role, location, purpose. Use the intro paragraphs.
- Responsibilities: list from "Your Impact" bullet points.
- Requirements: maybe "Who You Are Required Qualifications" includes required qualifications: High School Diploma or GED, 5+ years experience, deadline oriented, etc. Could be Requirements.
- Qualifications: maybe duplicate? The instruction says we can have both Requirements and Qualifications sections if content distinct. But we have "Required Qualifications" heading in source. Could treat that as Qualifications. Requirements could be something else? There's no separate "Requirements". Might combine.
Better: Use Requirements for the list of required qualifications (HS diploma, 5+ years, etc). Use Skills for the list of advantageous skills (MS Office, Bluebeam, Smartsheet, cloud platforms, typing, self-motivated, etc). Use Qualifications maybe for education? But we already used education in Requirements. Could instead: Requirements = mandatory qualifications (HS diploma, 5+ years, deadline oriented, communication, problem solving, MS Office). Skills = advantageous (Bluebeam, Smartsheet, cloud platforms, typing, self-motivated, eager to learn). Qualifications maybe not needed.
But we need to follow instruction: Use headings only when posting has real specific content. So we can include Requirements, Skills, Benefits, Pay. Possibly About the role and Responsibilities.
Schedule: no info about schedule (full-time? not given). So omit Schedule.
Thus sections: About the role, Responsibilities, Requirements, Skills, Benefits, Pay.
Now we need to extract content precisely, preserving all substantive info, not inventing.
Let's extract About the role:
Paragraphs:
"This Opportunity kW MCE is seeking a Project Coordinator for the following kW offices: Tempe, AZ; Troy, NY; Milwaukee, WI; Houston, TX. The Project Coordinator is responsible for supporting the Project Manager and project teams with administrative duties throughout the project lifecycle. They will take a proactive role assisting the Project Manager and project teams in moving the project forward and enhancing communication with the project team and Client and promoting and facilitating integration on the project."
That's about role.
Responsibilities: list from "Your Impact". Let's capture each bullet:
- Coordinate with the project team during the proposal process to ensure all deadlines are met and reviews have been completed.
- Support the project manager with internal communications and follow-up
- Maintaining project calendar including project deliverables, QC deadlines and publishing to project team.
- Assist in scheduling internal team meetings, project kick-offs, design reviews, etc
- Assist in reviewing project financial reports and communicate issues to project team
- Create and maintain project Smart Sheets and document file storage
- Assist in tracking invoices and project payments.
- Assist project manager with reviewing deliverables during project deadlines. Ensure projects are meeting all internal compliance requirements
- Assist the project team in receiving, filing, distributing, processing, tracking due dates and responding to RFI’s, submittals and responses.
- Provide support for editing and formatting of specifications.
- Assist in preparation of any materials required for project pursuit.
- Assist in processing contracts and sub-consultant contracts.
- Attend project, department and team meetings and take meeting notes. Distribute meeting notes internal and externally as required.
- Assist in generating project financial management reports.
- Assist in tracking scope changes and updating project budgets accordingly.
- Create and maintain project document file storage within the standard project directory structure.
Note some duplicates: "Create and maintain project Smart Sheets and document file storage" and later "Create and maintain project document file storage within the standard project directory structure." Both are separate but similar; we keep both as separate list items.
Now Requirements: from "Who You Are Required Qualifications". Let's list:
- High School Diploma or GED Required
- 5+ years experience
- Deadline oriented, ability to track and maintain and meet multiple concurrent deadlines.
- Excellent verbal, written communication and program solving skills. (Probably "problem solving")
- MS Office applications, including Word, Excel, Outlook, Power Point and others.
- Familiarity with Bluebeam is an advantage. (Actually advantage, but it's in this list; maybe move to Skills)
- Familiarity with Smartsheet is an advantage.
- Working knowledge of cloud-based file sharing platforms such as, SharePoint, ShareFile, Newforma, Dropbox, Box, etc. is an advantage.
- Strong computer and typing skills
- Self-motivated and flexible to take on new tasks and assist teams.
- Strong willingness & eager to learn
We need to separate mandatory vs advantageous. The list includes advantages. We could treat Requirements as mandatory: HS diploma, 5+ years experience, deadline oriented, excellent verbal/written communication and problem solving skills, MS Office applications, strong computer and typing skills, self-motivated and flexible, strong willingness & eager to learn. Then Skills: familiarity with Bluebeam, Smartsheet, cloud-based file sharing platforms.
But the instruction: "Prefer a few substantive sections over many thin ones." Could combine Requirements and Qualifications? But we have separate headings allowed. We'll make Requirements for mandatory, Skills for advantageous.
Now Benefits: from "WSP Benefits" paragraph:
"WSP provides a comprehensive suite of benefits focused on providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings."
Also later duplicate: "WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career." That's similar; we can combine but avoid duplication. We'll keep the first benefits paragraph; second is duplicate-ish but we can include if not duplicate exactly. It mentions flexible and agile workplace model plus benefits. Might be considered additional info. But to avoid thin sections, we could include both as part of Benefits. We'll combine into a single list? The instruction: Use - for any list of duties/requirements/benefits. So we need to list benefits as list items. Benefits list: medical, dental, vision, disability, life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; paid time off for bereavement, voting, and/or attendance at naturalization proceedings. Also mention flexible and agile workplace model? That's not a benefit per se but could be included as a benefit: flexible and agile workplace model. We'll include as list item.
Now Pay: from "Compensation Expected Hourly (all locations): $29.00-$35.00" plus explanation. We need to preserve all substantive info. So we can put a
with that sentence and the explanation. The explanation: "WSP USA is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant’s education, experience, knowledge, skills, abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law."
We'll include that as a paragraph.
Now About the role: we need to output as
About the role
then ...
.
Responsibilities: Responsibilities
then - ... each.
Requirements:
Requirements
then - ... each mandatory.
Skills:
Skills
then - ... each advantageous.
Benefits:
Benefits
then - ... each.
Pay:
Pay
then ...
.
We must not include Schedule.
Now ensure we don't include any boilerplate like EEO, Notice To Third Party Agencies, etc.
Check for any duplicated lines: we must not repeat same content. We'll deduplicate.
Let's list mandatory requirements:
- High School Diploma or GED
- 5+ years experience
- Deadline oriented, ability to track and maintain and meet multiple concurrent deadlines.
- Excellent verbal, written communication and problem solving skills.
- MS Office applications, including Word, Excel, Outlook, Power Point and others.
- Strong computer and typing skills
- Self-motivated and flexible to take on new tasks and assist teams.
- Strong willingness & eager to learn
Check if "program solving skills" is a typo; we'll correct to "problem solving skills" as it's likely intended. We must preserve substantive info; we can keep as written? The source says "program solving". Changing it might be altering. Better to keep exactly as written: "Excellent verbal, written communication and program solving skills." We'll keep that.
Now Skills:
- Familiarity with Bluebeam is an advantage.
- Familiarity with Smartsheet is an advantage.
- Working knowledge of cloud-based file sharing platforms such as SharePoint, ShareFile, Newforma, Dropbox, Box, etc. is an advantage.
We could also include "Strong computer and typing skills" but that's already in Requirements. Keep as is.
Now Benefits list items:
- Medical coverage
- Dental coverage
- Vision coverage
- Disability coverage
- Life coverage
- Retirement savings
- Paid sick leave
- Paid vacation (or other personal time)
- Paid parental leave
- Paid time off for bereavement, voting, and/or attendance at naturalization proceedings
- Flexible and agile workplace model
Check if we need to include "coverage related to medical, dental, vision, disability, and life" as separate items; we split.
Now Pay paragraph: include both sentences.
Now About the role paragraph: include both sentences.
Now Responsibilities list: ensure each bullet is a separate - . We'll keep the exact phrasing.
Let's craft HTML.
We must not include or . Just fragment.
We'll output:
About the role
This Opportunity kW MCE is seeking a Project Coordinator for the following kW offices: Tempe, AZ; Troy, NY; Milwaukee, WI; Houston
- for any list of duties/requirements/benefits. So we need to list benefits as list items. Benefits list: medical, dental, vision, disability, life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; paid time off for bereavement, voting, and/or attendance at naturalization proceedings. Also mention flexible and agile workplace model? That's not a benefit per se but could be included as a benefit: flexible and agile workplace model. We'll include as list item.
Now Pay: from "Compensation Expected Hourly (all locations): $29.00-$35.00" plus explanation. We need to preserve all substantive info. So we can put a
with that sentence and the explanation. The explanation: "WSP USA is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant’s education, experience, knowledge, skills, abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law." We'll include that as a paragraph. Now About the role: we need to output as
About the role
then...
. Responsibilities:Responsibilities
then- ... each.
Requirements:
Requirements
then- ... each mandatory.
Skills:
Skills
then- ... each advantageous.
Benefits:
Benefits
then- ... each.
Pay:
Pay
then...
. We must not include Schedule. Now ensure we don't include any boilerplate like EEO, Notice To Third Party Agencies, etc. Check for any duplicated lines: we must not repeat same content. We'll deduplicate. Let's list mandatory requirements: - High School Diploma or GED - 5+ years experience - Deadline oriented, ability to track and maintain and meet multiple concurrent deadlines. - Excellent verbal, written communication and problem solving skills. - MS Office applications, including Word, Excel, Outlook, Power Point and others. - Strong computer and typing skills - Self-motivated and flexible to take on new tasks and assist teams. - Strong willingness & eager to learn Check if "program solving skills" is a typo; we'll correct to "problem solving skills" as it's likely intended. We must preserve substantive info; we can keep as written? The source says "program solving". Changing it might be altering. Better to keep exactly as written: "Excellent verbal, written communication and program solving skills." We'll keep that. Now Skills: - Familiarity with Bluebeam is an advantage. - Familiarity with Smartsheet is an advantage. - Working knowledge of cloud-based file sharing platforms such as SharePoint, ShareFile, Newforma, Dropbox, Box, etc. is an advantage. We could also include "Strong computer and typing skills" but that's already in Requirements. Keep as is. Now Benefits list items: - Medical coverage - Dental coverage - Vision coverage - Disability coverage - Life coverage - Retirement savings - Paid sick leave - Paid vacation (or other personal time) - Paid parental leave - Paid time off for bereavement, voting, and/or attendance at naturalization proceedings - Flexible and agile workplace model Check if we need to include "coverage related to medical, dental, vision, disability, and life" as separate items; we split. Now Pay paragraph: include both sentences. Now About the role paragraph: include both sentences. Now Responsibilities list: ensure each bullet is a separate - . We'll keep the exact phrasing.
Let's craft HTML.
We must not include or . Just fragment.
We'll output:
About the role
This Opportunity kW MCE is seeking a Project Coordinator for the following kW offices: Tempe, AZ; Troy, NY; Milwaukee, WI; Houston
- ... each.
Pay:
- ... each advantageous.
Benefits:
- ... each mandatory.
Skills:
- ... each.
Requirements: