Project Coordinator - Midstream/Downstream

About the role

Location: 920 Memorial City Way, Houston, TX 77024
Employment Type: Full-Time, W2
Work Schedule: Hybrid – 3 days in office / 2 days remote

Responsibilities

• Primary point of contact for assigned customers and projects
• Coordinate inspection activities to ensure alignment with customer specifications, QMS requirements, and applicable industry standards
• Maintain accurate and current project schedules, staffing plans, and operational data
• Ensure timely, accurate delivery of all required project documentation and customer deliverables
• Monitor project funding levels and communicate status as directed by the customer
• Review inspector qualifications and assign appropriate QA/QC personnel to projects
• Initiate and manage IAPs and NCRs as required
• Initiate or escalate disciplinary actions for field personnel, when appropriate
• Support onboarding of contractor inspection personnel
• Process contractor invoices and expense reports for payment approval
• Review and approve timesheets and expense summaries as assigned
• Prepare and distribute internal and external project summary reports, including key performance metrics and value-added insights
• Collaborate cross-functionally with operations, quality, and leadership teams to support project success

Requirements

• Associate degree or verifiable equivalent work experience with a high school diploma or equivalent
• Knowledge of downstream construction and operations, including refineries, petrochemical plants, and petroleum product distribution, with exposure to fabrication and manufacturing activities at supplier locations.
• Knowledge of midstream construction and operations, including pipelines, processing facilities, storage, transportation, and marketing of oil, natural gas, and NGLs, with exposure to fabrication and manufacturing activities at supplier locations.
• 3+ years of oil and gas industry experience
• 3+ years of hands-on NDT experience with demonstrated working knowledge of NDE/NDT methods, including welding inspection (AWS or equivalent), Magnetic Particle (MT), Liquid Penetrant (PT), and Ultrasonic (UT).
• Experience implementing and enforcing quality systems and procedures
• Prior experience managing or coordinating personnel to achieve defined objectives
• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint
• Strong written and verbal communication skills
• Ability to work independently with minimal supervision
• Highly organized, detail-oriented, and resourceful
• Team-oriented, flexible, and adaptable in a multi-disciplinary environment
• Ability and willingness to travel to supplier sites and customer offices as required

Qualifications

• Experience supporting client-facing inspection or QA/QC programs

Benefits

At Kiwa PPI, you’ll join a dynamic, growing organization with a strong, collaborative culture. We offer comprehensive benefits—including medical, dental, vision, HSA/FSA accounts, supplemental insurance, 401k, and paid time off—alongside opportunities to develop your career, influence company culture, and take on leadership responsibilities in a fast-paced, innovative environment.