Project Coordinator / Interior Designer - Remote

About the role

This position serves as a critical support role for a team managing construction projects, interior design, and lease management services under a government contract. Ideal candidates should have a background in design, construction processes, and project management.

Responsibilities

• Develop detailed project deliverables including monitoring reports, submittal logs, timelines, milestones, and resource allocation.
• Coordinate the submission of all necessary documents.
• Organize and set up meetings, prepare and distribute agendas, send invitations, track responses, and record attendance.
• Maintain and update project schedules, ensuring all activities are tracked and deadlines are met.
• Communicate effectively with project managers, team members, clients, and other stakeholders, facilitating alignment and follow-through.
• Create and maintain accurate project documentation, including meeting minutes, progress reports, and project logs.
• Prepare and distribute regular status reports highlighting progress, risks, and issues.
• Manage project resources, including personnel, equipment, and materials, tracking usage and availability.
• Identify potential risks and issues impacting project success, and support the development and implementation of risk mitigation strategies.
• Monitor project budgets and expenditures, ensuring costs are controlled, and track invoices, purchase orders, and other financial documentation.
• Support the implementation of quality control procedures to ensure project deliverables meet the required standards, conducting preliminary reviews and inspections.
• Coordinate project meetings, prepare agendas, and coordinate logistics, document meeting discussions, and follow up on action items and decisions.
• Provide administrative and logistical support to all team members, assisting with day-to-day project activities and tasks as needed.

Qualifications

• Previous exposure to design and construction projects; previous experience in project coordination; project management or a related field.
• Previous experience with government work is beneficial.
• High level of accuracy, strong organizational skills, and attention to detail.
• Excellent verbal and written communication skills, with the ability to interact effectively with team members and stakeholders.
• Proficiency in project management software and tools, such as Microsoft Project, Trello, Asana, or similar platforms.
• Capability and high proficiency in creating, manipulating, and tabulating data in Excel.
• Analytical and problem-solving abilities to identify and address issues that arise during the project lifecycle.
• Flexibility and adaptability to changing project requirements.
• Strong interpersonal skills and the ability to work collaboratively with project teams.
• A degree in design from an accredited college, or related field, and 3 years of working knowledge of construction project management/project coordination, or a BS in Business Administration, Management, or related field, and 2 years relevant field experience, directly related to Design/Build.
• Candidate must be living in the EST time zone.