Project Coordinator - Industrial Color Extended

About the role

We are looking for a project coordinator to partner with our client, a luxury beauty brand. This role is pivotal within the Store Design team, bridging design operations, project management, and design. It reports to the Manager of Operations and is dotted lined into the VP of Store Design.

Responsibilities

• Support building, managing, and continuously improving a centralized project tracker covering all Store Design projects across brands, capturing project status, phase, vendor, timeline, and key milestones
• Partner with the leaders and design teams to ensure data accuracy and flag risks or delays proactively
• Create and maintain presentation materials, project recaps, and status updates for leadership
• Support the creation of a comprehensive budget tracker for all Store Design projects, covering CapEx allocations, POs, bill backs, chargebacks, and surplus management
• Track and manage Capital Expenditure Requests (CERs) initiated by the Store Design team, including opening Purchase Orders, tracking actuals, and managing close activities
• Support vendor relationships across the Store Design portfolio, assisting with new vendor onboarding, contract management, and account modifications
• Track and reconcile vendor invoices and purchase orders; support monthly close activities
• Manage additional store design financial flows including photography, merchandising, and maintenance-related costs
• Support ad-hoc projects, requiring floorplan execution, 3D renderings, and design skills

Requirements

• Bachelor's degree required, preferably in Architecture, Interior Design/Design, Business, or a related creative field
• 2-4 years of experience in design and project coordination, creative operations, or a similar role, in a related creative environment
• Some exposure to financial processes (budgets, purchase orders, invoicing) is a plus and willingness to learn and grow in this area is equally valued
• Creative background or sensibility: ability to understand design intent and communicate effectively with design teams
• Experience supporting multiple projects (multi-tasking) or workstreams simultaneously, with strong attention to detail
• Strong communication and interpersonal skills; comfortable working with diverse teams and stakeholders across brands
• Proficiency in Microsoft Office (Excel, PowerPoint, Sharepoint essential); familiarity with project management tools (Smartsheet, or similar) a plus
• Proficiency in Adobe Suite, AutoCAD, and SketchUp
• Highly organized, proactive, and solutions-oriented, with the ability to manage competing priorities in a fast-paced environment: handle multiple projects and ability to adjust to pressing priorities
• Experience in a US retail or luxury brand environment is a plus

Benefits

The anticipated salary range for this role is $70,000 - $80,000 annually. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience, and skills relative to the defined job requirements. This is a hybrid role requiring flexibility to work in-office and remotely. Evening or weekend work may occasionally be required during major projects. We offer a competitive benefits package including major medical, dental and vision insurance, FSA, HSA, and employee discounts. Industrial Color is a division of CoCreativ, a family of integrated creative production companies. Industrial Color partners with top brands, agencies, and creative professionals providing a full range of essential production services. For over 30 years, we've led the industry through a culture of innovation, bringing state-of-the-art digital production and post-production solutions to our clients. Our headquarters is based in Tribeca, NY, with offices in Los Angeles and studios in Brooklyn and Los Angeles. Our clients include: L'Oreal, Publicis, Procter & Gamble, Tommy Hilfiger, Absolut Vodka, Nike, Estee Lauder, Amazon...