Project Coordinator I

About the role

We are seeking a detail-oriented and proactive Project Coordinator to support project planning, execution, and delivery within the utility construction industry. The ideal candidate will have experience coordinating with cross-functional teams, managing timelines, and supporting project managers with day-to-day operational tasks. Strong communication and organizational skills are essential.

Responsibilities

• Support program management activities by tracking interdependent workstreams, maintaining program-level schedules, and coordinating across stakeholders to ensure alignment with overall program objectives and priorities.
• Develop, document, and execute new processes by coordinating with stakeholders to implement changes, ensure alignment, and drive successful adoption.
• Aid in planning project deliverables and tracking progress against schedules and milestones.
• Cook up project meetings, prepare agendas, record meeting minutes, and ensure timely follow-ups.
• Help manage multiple work groups, ensuring alignment across departments.
• Convert meeting action items into project management tasks using Jira or similar tools.
• Maintain project timelines, goals, and deliverables in coordination with Project Managers (PMs).
• Maintain project documentation and status updates across tools such as Lattice and Jira.
• Support internal and external communication for project updates and stakeholder alignment.
• Aid in documenting project workflows, procedures, and best practices using Visio and Wiki tools.
• Contribute to the development and continuous improvement of project coordination processes.
• Prepare project status reports and summaries for management and clients.
• Aid in tracking project budgets, contracts, and billing requirements.
• Submit requests for system/database updates related to project needs.

Qualifications

• Experience with program management, including planning, tracking, and coordinating multiple interdependent workstreams to ensure alignment with overall program objectives.
• Demonstrated ability to develop, document, and execute new processes, including coordinating with stakeholders to ensure successful implementation and adoption.
• Strong organizational and time management skills.
• Excellent verbal and written communication abilities.
• Proficiency in Jira, Microsoft Excel (including Pivot Tables, VLOOKUP), and Visio.
• Ability to manage competing priorities and collaborate with cross-functional teams.

Benefits

• 100% Company-Paid Medical, Dental, Vision, and Life Insurance – Comprehensive coverage to support your health and well-being.
• 401(k) with Company Match – We invest in your future with a dollar-for-dollar match on contributions.
• Flexible Spending Account (FSA) – Set aside pre-tax dollars for qualified healthcare and dependent care expenses.
• Exclusive Employee Discounts – Access our BenefitsHub for savings on travel, rental cars, hotels, theme parks, and more.
• Monthly Catered Lunches & Daily Office Snacks – Enjoy a well-stocked kitchen and regular team meals to keep you fueled throughout the day.
• Employee Engagement & Wellness – We value connection and balance. Our team enjoys a variety of events and activities throughout the year, including hiking outings, summer BBQs, sports games, holiday celebrations, and dedicated team-building days.
• JOYA Health Membership – Access to over $1,000 in annual skin health and wellness benefits, including complimentary facials or peels, aesthetic service credits, priority skin cancer screenings, teledermatology services, and discounts on skincare products.
• Wellness Perks & Support Programs – Access a variety of wellness resources including discounted gym memberships through One Pass, mental health and self-care tools via AbleTo and Calm, and monthly rewards for healthy activities through Rally.