Project Coordinator & Grants Assistant

Overview

The Project Coordinator & Grants Assistant provides executive level administrative support to the Senior Vice President of Operations. In addition, the incumbent will support various architecture and construction projects as a member of the Operations team, focusing on project management, and will provide support for the administration of grants at Touro University New York.

Responsibilities

• Executive level support to the Senior Vice President of Operations.
• General administrative support for the department of Operations and assignment to special projects as determined by SVP.
• Provide project support and assistance to the Operations team for architectural and construction projects.
• Requires communication and coordination with external firms and partners.
• Participates and attends meetings as needed.
• Create files and follow-up with any missing documentation.
• Review documents maintain files as necessary.
• Meet and greet all visitors to the SVP Operations.
• Processes on-line documents, requisitions for Banner, subscriptions, imprint orders.
• Interacts with different departments and employees of all levels including upper level personnel.
• Prepare requisitions for department follows up on difficulties; keeps track of all orders by the department.
• Manage calendar and set up appointments for the Senior Vice President.
• Ordering supplies, typing memos, letters, and general correspondence.
• Entering and updating information into the system and creates reports.
• Screen grant applications and reporting materials for completeness and follow up with applicants as needed.
• Compile, maintain, and file all Grants reports, records, and other documents as required.

Qualifications

• Bachelor's degree preferred.
• Project management or project support courses/certification.
• Previous experience with general office administrative responsibilities and procedures.
• Project management or project support experience in a team based setting.
• Familiarity with architectural design and construction projects.
• Strong communication skills both oral and written.
• Superior organization skills including ability to prioritize tasks and work with minimal direction.
• Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, Outlook.

Working Conditions

• Able to lift up to 5 lbs.
• Maximum Salary USD $65,656.00/Yr.
• Minimum Salary USD $52,525.00/Yr.

Benefits

• Full range of Health Plans.
• Medical Plans (choice of EPO, PPO, High Deductible HSA).
• Flexible Spending Accounts (FSA).
• Dental Plans (PPO & HMO) and Vision Plan.
• Dependent Care and Transit Programs.
• Life Insurance, AD&D and Voluntary Supplemental Life Insurance.
• Short-term and Long-term disability programs.
• Retail Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment).
• Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children.
• Employee Assistance Program.
• Generous Paid Time Off.
• Vacation, Sick Leave, Personal Leave & Floating Holiday.
• Annual Holiday Schedule.