Project Coordinator, Governance

About the role

The American Academy of Dermatology is seeking a Project Coordinator, Governance located in our Rosemont, IL office.

Responsibilities

• Supports the president, and other officers, as needed.
  • Managing the officer travel schedule, which includes proactively collaborating with internal staff, outside organizations, and officers’ assistants to ensure accuracy and maintaining a central calendar for each officer for events related to the Annual and Innovation Meetings.
  • Communicating effectively and efficiently with president and officers.
  • Primary staff contact for members’ questions or issues relative to the Disclosure of Outside Interest Forms.
  • Research and maintain the pending companies for the online disclosure of outside interest form.
  • Maintains information in the Academy’s database relative to the awards overseen by the Governance Team.
  • Maintains the information for and prepares the In-Memoriam presentation for the Annual Business Meeting.
  • Manages schedules for Academy Update speaking engagements at society meetings with the Director, Strategy & Alliances, Associate Director, Member Communications & Publishing and Senior Manager, State and Patient Relations.
  • Maintains the Aptify legal database and the National Practitioners Data Base (NPDB).
  • Audit and process travel expense reports and invoices.
  • Address questions relating to the expenses and invoices.
  • Research and address member inquiries and correspond appropriately, investigating questions related to historical data, maintain, analyze, and implement recommended improvements to processes, maintain program management timelines.
  • Design and execute reports and PowerPoint presentations.
  • Back-up to team members. Adjust priorities to respond to changing circumstances and ensure quality of finished products.

Requirements

• Minimum high school diploma or equivalent; bachelor’s degree preferred.
• 4 years of administrative experience.
• Project-management certification or equivalent, with minimum of 2 years’ experience based on position.
• Healthcare association experience preferred.
• Attention to Detail – Able to consistently complete work accurately and locate errors of others.
• Collaboration – Establishes and maintains effective work relationships, works cooperatively in group situations. Offers assistance and support to coworkers.
• Communication – Apply effective verbal, nonverbal, and written communication methods to achieve desired results. Respond knowledgably to standard business correspondence. Demonstrate sufficient business vocabulary to communicate effectively.
• Computer – Intermediate with MS Office skills (Outlook Word, Excel and PowerPoint).
• Project Management software skills a plus.
• Decision Making – Collect and analyze information used to make sound business process and procedure decisions.
• Dependability – Able to follow through on assignments and instructions in a reliable, trustworthy, and timely manner. Responds productively to requests for service and assistance. Self-starter and highly motivated.
• Finance and Accounting – Assist with preparing, managing, and monitoring budget and expenses.
• Influence – Ability to successfully develop and manage positive and professional relationships at all levels of the organization.
• Organization – Able to organize, prioritize and coordinate tasks. Monitor the progress of tasks and projects.
• Quality – Initiates efforts to improve work quality.
• Service Orientation – Committed to understanding and meeting the unique needs of internal and external customers.

Qualifications

• Minimum high school diploma or equivalent; bachelor’s degree preferred.
• 4 years of administrative experience.
• Project-management certification or equivalent, with minimum of 2 years’ experience based on position.
• Healthcare association experience preferred.
• Attention to Detail – Able to consistently complete work accurately and locate errors of others.
• Collaboration – Establishes and maintains effective work relationships, works cooperatively in group situations. Offers assistance and support to coworkers.
• Communication – Apply effective verbal, nonverbal, and written communication methods to achieve desired results. Respond knowledgably to standard business correspondence. Demonstrate sufficient business vocabulary to communicate effectively.
• Computer – Intermediate with MS Office skills (Outlook Word, Excel and PowerPoint).
• Project Management software skills a plus.
• Decision Making – Collect and analyze information used to make sound business process and procedure decisions.
• Dependability – Able to follow through on assignments and instructions in a reliable, trustworthy, and timely manner. Responds productively to requests for service and assistance. Self-starter and highly motivated.
• Finance and Accounting – Assist with preparing, managing, and monitoring budget and expenses.
• Influence – Ability to successfully develop and manage positive and professional relationships at all levels of the organization.
• Organization – Able to organize, prioritize and coordinate tasks. Monitor the progress of tasks and projects.
• Quality – Initiatives to improve work quality.
• Service Orientation – Committed to understanding and meeting the unique needs of internal and external customers.

Skills

• Intermediate with MS Office skills (Outlook Word, Excel and PowerPoint).
• Project Management software skills a plus.

Benefits

• Competitive compensation plan and benefits package including medical/dental/vision/life insurance as well as a matching retirement contribution, tuition reimbursement, bonus program, pension plan, paid vacation/medical/personal days, work-life balance, recognition program and casual work environment.

Pay

Competitive compensation plan and benefits package including medical/dental/vision/life insurance as well as a matching retirement contribution, tuition reimbursement, bonus program, pension plan, paid vacation/medical/personal days, work-life balance, recognition program and casual work environment.

Schedule

The Academy offers a hybrid work environment; providing time in the office for in-person collaboration and the opportunity to work remotely for focus time.