Project Coordinator, GEM Service

Job Responsibilities

• Coordinate all aspects of commercial and industrial HVAC service projects.
• Review project scope, technical details, and specifications with HVAC Service Sales.
• Schedule activities with customers, subcontractors, and skilled trades.
• Procure HVAC equipment, parts, and materials.
• Process permits, contracts, and subcontract documentation.
• Monitor scope and determine when change orders are needed.
• Assign appropriate HVAC technicians through service management/dispatch.
• Track project progress and financial performance.
• Schedule pre-project review meetings and walk-throughs.
• Manage project closeout and billing coordination.

Requirements

• High school diploma required, technical school or college preferred.
• Minimum 5 years of experience in HVAC service-related field.
• Knowledge of project management principles and financial tracking.
• Proficiency with Microsoft Office preferred.

Skills

• Strong customer service and problem-solving mindset.
• Excellent organizational skills; ability to manage multiple HVAC service projects.
• Team-oriented with strong communication skills.
• Motivated, detail-focused, and responsive.