Project Coordinator - Critical Facilities - Enterprise Physical Operations
- for any list of duties/requirements/benefits. For prose use
. We need to decide headings: About the role (position summary), Responsibilities (primary duties), Requirements (education, qualifications, experience?), Qualifications maybe separate? The instruction says use headings for section headings e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We can combine some. We need to preserve all substantive info. Let's extract: - Location: ST. LOUIS, MO 63110 - Scheduled Hours: 40 - Position Summary: paragraph about EPO department. - The Project Coordinator, Critical Facilities, supports... - Job Description Primary Duties & Responsibilities: list bullet points (Project Planning & Coordination, Project Administration & Documentation, Financial & Performance Support, Contractor & Stakeholder Management). Each has sub-bullets. - Working Conditions: Job Location/Working Conditions: Normal office environment. Physical Effort: Typically sitting at a desk or table. Repetitive wrist, hand, or finger movement. Ability to move to on- and off-campus locations. Equipment: Office equipment. - Education: Required Qualifications: Bachelor’s degree or combination of education and/or experience may substitute for minimum education. - Certifications/Professional Licenses: No specific certification/professional license is required. - Work Experience: Relevant Experience (2 Years) - Skills: Not Applicable (under Required? Actually under Required Qualifications they have Skills: Not Applicable) - Driver's License: A driver's license is not required. - More About This Job: WashU seeks highly motivated individuals... - Education: Preferred Qualifications: Bachelor's degree - Certifications/Professional Licenses: No additional certification/professional licenses unless stated elsewhere. - Work Experience: Higher Education Facilities, Research Laboratories, Plant Management, Or Environment With Similar Complexities (4 Years) - Skills: list many skills (Adaptability, Air Handling Units, Analytical Problem Solving, Building Automation Systems, Calibration Systems, Configuration Control, Contractor Management, Customer Service, Deadline Management, Detail-Oriented, Electrical Systems, Fast-Paced Environments, Goal-Oriented, Highly Resourceful, HVAC Systems, Interpersonal Communication, Mission Critical Facilities, Oral Communications, Organizing, Prioritization, Project Administration, Stakeholder Coordination, Systems Support, Utility Operations, Written Communication) - Grade G10 - Salary Range $49,700.00 - $82,100.00 / Annually - Benefits Statement: paragraphs about vacation, holidays, health insurance, U-Pass, retirement, wellness, family leave, tuition benefits. - EEO statement etc to remove. We need to omit boilerplate: EEO statement, accommodation, pre-employment screening, questions, etc. We need to keep benefits statement. We need to not repeat job title as heading. We need to output only HTML fragment. Let's structure:
Location: ST. LOUIS, MO 63110. Scheduled Hours: 40.
About the role
[position summary paragraph(s)]
Responsibilities
- Project Planning & Coordination:
- Assists with development, planning, coordination, and implementation of critical facilities repair, renewal, replacement, and infrastructure improvement projects.
- Supports project scheduling activities, resource coordination, procurement efforts, material tracking, and contractor mobilization.
- Collaborates with facilities engineering, operations staff, end users, consultants, contractors, and external vendors throughout the project lifecycle.
- Helps coordinate project activities involving critical facility systems to minimize operational impacts and support continuity of research, educational, and clinical activities.
- Project Administration & Documentation:
- Maintains accurate and organized project documentation, including proposals, schedules, contracts, drawings, reports, meeting minutes, and project records.
- Supports project closeout activities, including documentation review, turnover requirements, and record retention.
- Financial & Performance Support:
- Supports project financial tracking, budget monitoring, cost documentation, and invoice processing as assigned.
- Monitors project progress and assists in identifying and resolving scheduling, logistical, and operational challenges.
- Provides recommendations for operational improvements, project efficiencies, and process enhancements to support successful project delivery.
- Contractor & Stakeholder Management:
- Assists with contractor coordination, site access requirements, safety compliance activities, and project communication efforts.
- Serves as a point of contact for contractors and stakeholders working on critical facilities projects across campus.
- Performs other duties as assigned.
Working Conditions
Normal office environment. Typically sitting at a desk or table. Repetitive wrist, hand, or finger movement. Ability to move to on- and off-campus locations. Equipment: Office equipment.
Requirements
Education: Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
Certifications/Professional Licenses: No specific certification/professional license is required.
Work Experience: Relevant Experience (2 Years).
Driver's License: A driver's license is not required.
Preferred Qualifications
Education: Bachelor's degree.
Certifications/Professional Licenses: No additional certification/professional licenses unless stated elsewhere.
Work Experience: Higher Education Facilities, Research Laboratories, Plant Management, Or Environment With Similar Complexities (4 Years).
Skills
- Adaptability
- Air Handling Units
- Analytical Problem Solving
- Building Automation Systems
- Calibration Systems
- Configuration Control
- Contractor Management
- Customer Service
- Deadline Management
- Detail-Oriented
- Electrical Systems
- Fast-Paced Environments
- Goal-Oriented
- Highly Resourceful
- HVAC Systems
- Interpersonal Communication
- Mission Critical Facilities
- Oral Communications
- Organizing
- Prioritization
- Project Administration
- Stakeholder Coordination
- Systems Support
- Utility Operations
- Written Communication
Pay
Salary Range: $49,700.00 - $82,100.00 per annum.
Schedule
Scheduled Hours: 40 hours per week (full-time).
Benefits
Personal: Up to 22 days of vacation, 10 recognized holidays, and sick time. Competitive health insurance packages with priority appointments and lower copays/coinsurance. Take advantage of our free Metro transit U-Pass for eligible employees. WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness: Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family: We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered. WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
We must ensure we didn't include any boilerplate like EEO, accommodation, pre-employment screening, questions, etc. We omitted those. Check for any repeated content: We have position summary paragraph(s). Let's craft that. Position Summary: The Enterprise Physical Operations, Infrastructure, Capital Programs & Real Estate (EPO) department at WashU provides integrated operational, infrastructure, planning, and facility services that support the university’s mission of excellence in education, research, patient care, and community engagement. Guided by our PRIDE+ Core Values of Professionalism & Planning, Respect & Responsibility, Integrity & Integration, Dedication & Delivery, Excellence & Enterprise Alignment, and Accountability & Stewardship, EPO fosters a culture centered on collaboration, strategic partnership, innovation, accountability, and service excellence across the university enterprise. EPO manages and supports 28 million gross square feet across 235+ buildings and associated infrastructure systems, encompassing academic, research, clinical, residential, administrative, and support facilities across the university’s campuses and operations. Our teams provide strategic leadership and operational expertise in facility management, infrastructure services, capital project delivery, real estate operations, planning, sustainability, engineering, maintenance, environmental services, public safety support, and enterprise operational services. EPO creates and maintains safe, innovative, efficient, mission-driven environments that support our students, faculty, staff, patients, researchers, and community partners. For additional information and to hear directly from members of our team, please visit: https://facilities.med.wustl.edu/Careers. The Project Coordinator, Critical Facilities, supports the development, coordination, planning, and execution of repair, renewal, infrastructure, and facility improvement projects that support critical facilities across the WashU Medicine campus. This role supports a complex portfolio of mission-critical building systems and environments essential to education, research, and clinical operations across a 61-building, 178-acre campus totaling approximately 8.3 million gross square feet. Working within the Enterprise Physical Operations (EPO) Department, the Project Coordinator collaborates with facilities engineering, project management, contractors, consultants, and campus stakeholders to help ensure projects are completed safely, efficiently, on schedule, within budget, and with minimal disruption to critical operations. The position supports projects involving critical infrastructure systems such as electrical distribution, emergency power, HVAC, building automation, life safety systems, utility distribution, and other essential facility assets. We need to include that as About the role. Could split into two paragraphs but okay. We must not include the link? The instruction says preserve all substantive information; the link is substantive? It's a reference for additional info. Might keep but it's not required. - Project Planning & Coordination: