Project Coordinator - Commercial Construction

Job Details

• Cook up and support multiple construction projects from pre-construction through closeout
• Collect, review, and manage subcontractor conditional and unconditional lien releases
• Prepare and submit monthly billing/progress invoices to clients
• Maintain project schedules, budgets, and documentation including RFIs, submittals, change orders, and meeting minutes
• Serve as a key point of contact between project managers, subcontractors, architects, engineers, and clients
• Track project progress, ensure compliance with plans, specifications, and building codes
• Aid with procurement, material ordering, and subcontractor coordination
• Prepare financial reports, track receivables/payables, and support project cost control
• Manage administrative tasks including permit tracking, billing support, and project filing systems
• Help resolve issues and proactively identify potential delays, cost overruns, or documentation gaps
• Support sustainability and quality initiatives on active job sites

Qualifications

• 3+ years of experience in construction project coordination with accounting/financial responsibilities
• Strong background in collecting subcontractor lien releases and preparing/submitting client billings
• Solid understanding of construction processes, terminology, AIA billing forms, and lien waiver procedures
• Experience with project financial tracking, cost reporting, and budget management
• Proficiency with Microsoft Office (especially Excel), construction management software (e.g., Procore), and accounting tools
• Excellent organizational, communication, and problem-solving skills
• Valid driver's license and ability to occasionally visit job sites
• Bachelor's degree in Construction Management, Accounting, Business, or related field preferred

Benefits

Comprehensive benefits package including health, dental, vision, and retirement options

Career growth opportunities within a stable, family-rooted organization with 85+ years of history

Collaborative, high-energy team culture focused on delivering excellence