Project Coordinator - Commercial Construction

What’s In It For You

• Medical, dental, vision insurance
• Short-Term and Long-Term Disability insurance
• Life insurance
• Additional voluntary plans
• 401(k) Retirement Plan with company match
• PTO, 11 Company Holidays, and Paid Parental Leave
• Wellness activities and an onsite gym
• Ongoing professional development and continuing professional education

What You Will Do

• Project Setup & Documentation: Establish and manage project entries and file systems in alignment with the Project Execution Manual. Prepare and maintain the “Project Book” to organize essential project documents.
• Collaboration: Work closely with the Project Manager (PM) and Assistant Project Manager (APM) to coordinate project entry documents and ensure smooth project execution.
• File Management: Set up and maintain project files on Company X’s shared drive, ensuring they are accessible for company-wide use.
• Meeting Support: Assist in scheduling project meetings, documenting minutes, and ensuring action items are followed up.
• Subcontractor Coordination: Assist in defining the scope of subcontracted work, verifying vendors, and ensuring all required Certificates of Insurance are complete and up-to-date.
• Logistics Support: Help the APM with the shipment of materials to job sites and manage the uploading of site completion photos.
• Data Management: Confirm and enter data into tracking spreadsheets to ensure compliance with the Scope of Work.
• Contract & Documentation Support: Assist in resolving contract-related questions by coordinating directly with the APM and facilitate the transmission of documents to ensure all parties have the latest revisions and updates.
• Procurement: Prepare purchase orders for necessary construction supplies and consumables as directed by the PM or APM.
• Communication: Act as the primary contact in the office for the Project Team, providing documents, contact information, and general project-related details. Assist in maintaining positive and effective communication throughout the project lifecycle.
• Additional Duties: Perform other related duties as assigned to support the successful completion of projects.

Requirements

• At least 2 years of experience with large customer interface preferred.
• Experience in construction environment preferred.
• Bachelor’s Degree, Associate Degree, or two years of industry experience preferred.
• Must pass an MVR, background, and drug test.