Project Coordinator - Client Accounts

Responsibilities

• Build and maintain strong client relationships through proactive communication and effective issue resolution.
• Collaborate with managers and clients to define project requirements, scope, and objectives aligned with organizational goals.
• Cookordination internal and external stakeholders to ensure projects are delivered within scope, schedule, and budget.
• Develop and maintain a project performance database to track progress and milestone achievement.
• Communicate project risks and outcomes to appropriate management channels and escalate issues in accordance with project plans.
• Oversee project financial performance, including budgeting, forecasting, invoicing, profitability tracking, revenue projections, and updates across multiple timekeeping systems.
• Develop, negotiate, and manage change orders, scope adjustments, and contract amendments.
• Attend meetings as required; document and distribute clear meeting minutes, track action items, and coordinate project timelines and logistics end-to-end.
• Prepare executive-level communications, reports, presentations, and spreadsheets with clarity and professionalism; serve as an authorized proxy for communications and approvals when required.

Qualifications

• 5+ years of equivalent experience in project coordination.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint).
• Experience utilizing AI and automation tools responsibly to enhance quality, productivity, and innovation.
• Exceptional organizational, time management, and prioritization skills, with strong diligence and follow-through.
• Demonstrated ability to adapt to shifting priorities and manage last-minute changes with composure and clear communication.
• Strong written and verbal communication skills.
• Proven ability to anticipate the needs of supported executives and act proactively.
• Capability to represent executives both internally and externally with an elevated level of professionalism.
• High degree of discretion and a demonstrated ability to manage confidential information with integrity.
• Strong interpersonal skills with experience engaging cross-functionally with internal stakeholders and external partners.
• Demonstrated success in managing business travel logistics, event coordination, and executive calendar management.