Project Coordinator

Location: Castroville, Texas

About the role

Based at the project site and reporting directly to the Project Manager, the Project Coordinator plays a key role in supporting the operational, logistical, and administrative functions of a large-scale construction project. This position acts as a central communication hub between field teams, subcontractors, and the corporate office. In a fast-paced environment, the Project Coordinator ensures efficient workflow, accurate documentation, and seamless coordination across all phases of the project.

About Yates Construction: Ranked among the top commercial and industrial construction companies in the country by Engineering News-Record, Yates Construction is family-owned and provides a wide range of construction and building services. Incorporated in 1964 by William G. Yates Jr., we have steadily grown to become one of the top commercial and industrial construction companies in the nation. We are financially sound with a significant bonding capacity as well as vast personnel and equipment resources. Our portfolio includes commercial and industrial projects from various sectors including arts and culture, civil, commercial, education, entertainment and gaming, federal, healthcare, hospitality, manufacturing, municipal, retail, and technology. We work hard to understand our client’s business needs and continually look for opportunities to provide additional value to our clients and their projects. Our client relationships are the foundation of our success, and our primary goal is to help each of our clients achieve their vision. We do this by carefully managing the details and complexities of each project and communicating constantly with all team members.

Responsibilities

• Onboarding & Compliance
  • Coordinate with HR and field leadership to onboard new employees and subcontractors
  • Manage site access, badging, and orientation logistics
  • Ensure all personnel meet compliance and safety requirements prior to mobilization
  • Work with safety and training teams to schedule required certifications and inductions
  • Track training records and maintain up-to-date compliance documentation
• Project Coordination & Communication
  • Serve as a primary point of contact for site-related inquiries
  • Manage daily email correspondence and distribute project communications
  • Take, organize, and distribute meeting minutes for coordination and subcontractor meetings
  • Maintain project calendars, schedule meetings, and reserve conference rooms
  • Support project documentation including daily logs, labor tracking, and timekeeping
  • Prepare reports and maintain accurate project records
  • Coordinate travel and accommodations for project staff and visitors
  • Assist with planning and executing internal and external site events
  • Provide coordination support to project managers, superintendents, and field engineers
  • Offer coverage for other project support roles as needed
• Office & Site Support
  • Order and manage office supplies, equipment, and site resources
  • Maintain organized filing systems for project documentation
  • Support overall project workflow to ensure timely execution of tasks
• Safety Responsibilities
  • Refuse unsafe work and follow all Yates Safety Procedures and Work Practices
  • Report incidents, near hits, and hazards to management
  • Wear and maintain required PPE
  • Participate in workplace inspections and safety meetings
  • Comply with all statutory safety requirements
  • Assist with administering the site safety program as needed
  • Ensure trade partner compliance with OSHA standards and Yates site-specific requirements
  • Provide suggestions for improving safety and demonstrate a mature, proactive safety mindset