Project Coordinator
for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. No job title heading. No Job ID etc. Remove boilerplate: EEO, Drug-Free Workplace, etc. Also remove navigation, legal, etc. Keep substantive info.
We need to parse the posting.
Content:
- Intro: "The Project Coordinator under supervision from the assigned project team, provides administrative support and coordination of projects."
- Essential Functions: list of duties.
We need to separate sections: maybe "About the role" (intro), "Responsibilities" (essential functions), "Requirements" (education & experience), "Qualifications" maybe overlapping? The posting includes "Job Requirements" with bullet list of requirements. Also "Working Conditions", "Typical Physical Needs". Those could be part of "Requirements" or separate sections like "Working Conditions". But we only have allowed headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We can map content accordingly.
We have no explicit Benefits, Pay, Schedule mentioned. So we should not include those sections.
We have "Working Conditions" etc. Could be part of "Requirements" or maybe "Qualifications". But we need to decide.
We have "Education & Experience" bullet list: Bachelor's degree preferred but not required; Minimum 2 years clerical/admin experience; preferably in construction; General knowledge of accounting and basic math; Ability to manage multiple activities/projects; Working knowledge of MS Windows, MS Word, MS Excel; ability to learn Company and Client software; Procore, Bluebeam and Sage/Timberline experience a plus; Proficient typing skills; Detailed oriented with excellent analytical skills; Strong organizational skills and ability to work independently; Excellent written and verbal communication skills.
That's qualifications/skills.
We also have "Working Conditions Normal professional office setting and some on-site field work. Evening and/or weekend work may be required. Travel may be required. (Less than 15%)". That could be part of "Requirements" or maybe separate but we don't have a heading for working conditions. Could include under "Requirements" as a paragraph.
"Typical Physical Needs ..." also could be under "Requirements".
Thus we can have sections:
- About the role
with intro paragraph.
- Responsibilities
with list of essential functions.
- Requirements
with education & experience, working conditions, physical needs.
We could also have Skills
for the technical skills list, but we already have many skills in requirements. Might be redundant. The instruction: Prefer a few substantive sections over many thin ones. So maybe combine education/experience and skills into Requirements.
Thus we will have three sections: About the role, Responsibilities, Requirements.
We must not repeat job title. No metadata like Job ID.
We must preserve all substantive information; do not invent or summarize away detail. So we need to keep all bullet points.
We need to format lists with - . For prose, use
.
We need to ensure we don't include boilerplate: EEO Statement, Drug-Free Workplace, etc. Remove those.
Also remove "Our Core Values: P-L-A-N" etc? That's substantive? It's about core values; maybe we could include under About the role? It's not a heading we have. Could be part of About the role as prose. It's substantive. Should we keep? The instruction: Preserve ALL substantive information; do NOT invent or summarize away detail. So we should keep core values. It's not boilerplate; it's company values. So include in About the role.
Also "Our Core Values: P-L-A-N We are committed to maintaining a culture where servant leadership, character, disciplined execution, and continuous learning are engrained. Our core values are: People First - ... Lead with Integrity - ... Action-Oriented - ... Never Stop Growing - ..." That's a paragraph.
We also have "Assist with obtaining permits and dealing with city/county to meet project requirements." etc.
We need to extract the essential functions list: It appears as a block with bullet-like items separated by periods and brackets. Let's parse:
"Essential Functions Project Support Read and interpret documents to extract information.Convey or exchange information.Attains full proficiency in a specific area of discipline.Gains technical knowledge of the construction work involved.Cross trained in estimating to assist when needed.]Collects and organizes information for preparation of project start up.Assists with setting up commitments (contracts and purchase orders).Assists with distributing commitments for signature.Administrative support to project team. Compose correspondence.Assists the project team with preparation of agenda and meeting minutes.Assist with obtaining permits and dealing with city/county to meet project requirements.Supports project teams to prepare and route risk (W9, License, COI, Safety, SDI) documentation paperwork.Organize and file all correspondence. Document control for project documents.Assists with closeout activities at the completion of project, including punch list, O & M’s, as-builts, or resolution of warranty items by subcontractors or superintendents during the warranty period.Provide backup to other employees and departments as required.Works on projects/matters of limited complexity in a support role. General Clerical Support Answer/direct incoming calls and take messages as necessary.Process postal items directed to the assigned project.Maintain filing of project related documentation.Assist Staff in project closeout responsibilities, including archiving of files.Become familiar with and utilize Field and Job Cost ProceduresPromote Customer RelationsAssists in building effective relationships with customers, design team, subcontractors, suppliers, and user groups that reflect and support company core values and meet or exceed the customer’s expectations.Actively participates in industry, client, and community relations to enhance company image. Perform other related duties as needed"
We need to turn that into a list of duties. We'll split by periods where each sentence is a duty. But some sentences have multiple duties combined with no clear separation. We'll approximate by splitting at each period that ends a sentence, but need to be careful not to split abbreviations like "O & M’s". That's okay.
We'll produce
- items for each duty.
Let's list them:
1. Read and interpret documents to extract information.
2. Convey or exchange information.
3. Attains full proficiency in a specific area of discipline.
4. Gains technical knowledge of the construction work involved.
5. Cross trained in estimating to assist when needed.
6. Collects and organizes information for preparation of project start up.
7. Assists with setting up commitments (contracts and purchase orders).
8. Assists with distributing commitments for signature.
9. Administrative support to project team.
10. Compose correspondence.
11. Assists the project team with preparation of agenda and meeting minutes.
12. Assist with obtaining permits and dealing with city/county to meet project requirements.
13. Supports project teams to prepare and route risk (W9, License, COI, Safety, SDI) documentation paperwork.
14. Organize and file all correspondence.
15. Document control for project documents.
16. Assists with closeout activities at the completion of project, including punch list, O & M’s, as-builts, or resolution of warranty items by subcontractors or superintendents during the warranty period.
17. Provide backup to other employees and departments as required.
18. Works on projects/matters of limited complexity in a support role.
19. General Clerical Support Answer/direct incoming calls and take messages as necessary.
20. Process postal items directed to the assigned project.
21. Maintain filing of project related documentation.
22. Assist Staff in project closeout responsibilities, including archiving of files.
23. Become familiar with and utilize Field and Job Cost Procedures.
24. Promote Customer Relations Assists in building effective relationships with customers, design team, subcontractors, suppliers, and user groups that reflect and support company core values and meet or exceed the customer’s expectations.
25. Actively participates in industry, client, and community relations to enhance company image.
26. Perform other related duties as needed.
We might combine some like "General Clerical Support" as a heading but we can keep as item.
Now Requirements section: Education & Experience bullet list plus Working Conditions and Typical Physical Needs.
Education & Experience bullet list:
- Bachelor’s degree in accounting or business administration preferred but not required.
- Minimum 2 years’ clerical/administrative experience.
- Preferably in a construction environment.
- General knowledge of accounting and basic math principles;
- Ability to manage multiple activities/projects, meet multiple deadlines and network with staff, management and clients;
- Working knowledge of MS Windows, MS Word and MS Excel; ability to learn Company and Client software programs;
- Procore, Bluebeam and Sage/Timberline experience a plus;
- Proficient typing skills;
- Detailed oriented with excellent analytical skills;
- Strong organizational skills and ability to work independently;
- Excellent written and verbal communication skills.
We need to keep the semicolons? We'll just keep as sentences.
Working Conditions: "Normal professional office setting and some on-site field work. Evening and/or weekend work may be required. Travel may be required. (Less than 15%)"
Typical Physical Needs: "Requires prolonged sitting, some bending, stooping and stretching. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment. Requires normal range of hearing and eyesight to record, prepare and communicate appropriate reports. May need to climb stairs, ladders and/or scaffolding and lift up to 30 lbs."
We'll include these as paragraphs or list items.
We could make a
for requirements as well.
Now About the role: include intro sentence plus core values paragraph.
Intro: "The Project Coordinator under supervision from the assigned project team, provides administrative support and coordination of projects."
Core values paragraph: "Our Core Values: P-L-A-N We are committed to maintaining a culture where servant leadership, character, disciplined execution, and continuous learning are engrained. Our core values are: People First - We care deeply for our teams, clients, and communities. Relationships are our foundation. Lead with Integrity - We do what’s right, even when no one is watching. Character defines our culture. Action-Oriented - We don’t sit back. We show up, take initiative, and push projects and people forward. Never Stop Growing - We pursue growth with curiosity, excellence, and an entrepreneurial mindset."
We'll combine into maybe two paragraphs: one intro, one core values.
Now output HTML fragment.
We must not include or . Just the sections.
Let's craft:
About the role
The Project Coordinator under supervision from the assigned project team, provides administrative support and coordination of projects.
Our Core Values: P-L-A-N We are committed to maintaining a culture where servant leadership, character, disciplined execution, and continuous learning are engrained. Our core values are: People First - We care deeply for our teams, clients, and communities. Relationships are our foundation. Lead with Integrity - We do what’s right, even when no one is watching. Character defines our culture. Action-Oriented - We don’t sit back. We show up, take initiative, and push projects and people forward. Never Stop Growing - We pursue growth with curiosity, excellence, and an entrepreneurial mindset.
Responsibilities
- Read and interpret documents to extract information.
- Convey or exchange information.
- Attains full proficiency in a specific area of discipline.
- Gains technical knowledge of the construction work involved.
- Cross trained in estimating to assist when needed.
- Collects and organizes information for preparation of project start up.
- Assists with setting up commitments (contracts and purchase orders).
- Assists with distributing commitments for signature.
- Administrative support
. We need to ensure we don't include boilerplate: EEO Statement, Drug-Free Workplace, etc. Remove those. Also remove "Our Core Values: P-L-A-N" etc? That's substantive? It's about core values; maybe we could include under About the role? It's not a heading we have. Could be part of About the role as prose. It's substantive. Should we keep? The instruction: Preserve ALL substantive information; do NOT invent or summarize away detail. So we should keep core values. It's not boilerplate; it's company values. So include in About the role. Also "Our Core Values: P-L-A-N We are committed to maintaining a culture where servant leadership, character, disciplined execution, and continuous learning are engrained. Our core values are: People First - ... Lead with Integrity - ... Action-Oriented - ... Never Stop Growing - ..." That's a paragraph. We also have "Assist with obtaining permits and dealing with city/county to meet project requirements." etc. We need to extract the essential functions list: It appears as a block with bullet-like items separated by periods and brackets. Let's parse: "Essential Functions Project Support Read and interpret documents to extract information.Convey or exchange information.Attains full proficiency in a specific area of discipline.Gains technical knowledge of the construction work involved.Cross trained in estimating to assist when needed.]Collects and organizes information for preparation of project start up.Assists with setting up commitments (contracts and purchase orders).Assists with distributing commitments for signature.Administrative support to project team. Compose correspondence.Assists the project team with preparation of agenda and meeting minutes.Assist with obtaining permits and dealing with city/county to meet project requirements.Supports project teams to prepare and route risk (W9, License, COI, Safety, SDI) documentation paperwork.Organize and file all correspondence. Document control for project documents.Assists with closeout activities at the completion of project, including punch list, O & M’s, as-builts, or resolution of warranty items by subcontractors or superintendents during the warranty period.Provide backup to other employees and departments as required.Works on projects/matters of limited complexity in a support role. General Clerical Support Answer/direct incoming calls and take messages as necessary.Process postal items directed to the assigned project.Maintain filing of project related documentation.Assist Staff in project closeout responsibilities, including archiving of files.Become familiar with and utilize Field and Job Cost ProceduresPromote Customer RelationsAssists in building effective relationships with customers, design team, subcontractors, suppliers, and user groups that reflect and support company core values and meet or exceed the customer’s expectations.Actively participates in industry, client, and community relations to enhance company image. Perform other related duties as needed" We need to turn that into a list of duties. We'll split by periods where each sentence is a duty. But some sentences have multiple duties combined with no clear separation. We'll approximate by splitting at each period that ends a sentence, but need to be careful not to split abbreviations like "O & M’s". That's okay. We'll produce
- items for each duty.
Let's list them:
1. Read and interpret documents to extract information.
2. Convey or exchange information.
3. Attains full proficiency in a specific area of discipline.
4. Gains technical knowledge of the construction work involved.
5. Cross trained in estimating to assist when needed.
6. Collects and organizes information for preparation of project start up.
7. Assists with setting up commitments (contracts and purchase orders).
8. Assists with distributing commitments for signature.
9. Administrative support to project team.
10. Compose correspondence.
11. Assists the project team with preparation of agenda and meeting minutes.
12. Assist with obtaining permits and dealing with city/county to meet project requirements.
13. Supports project teams to prepare and route risk (W9, License, COI, Safety, SDI) documentation paperwork.
14. Organize and file all correspondence.
15. Document control for project documents.
16. Assists with closeout activities at the completion of project, including punch list, O & M’s, as-builts, or resolution of warranty items by subcontractors or superintendents during the warranty period.
17. Provide backup to other employees and departments as required.
18. Works on projects/matters of limited complexity in a support role.
19. General Clerical Support Answer/direct incoming calls and take messages as necessary.
20. Process postal items directed to the assigned project.
21. Maintain filing of project related documentation.
22. Assist Staff in project closeout responsibilities, including archiving of files.
23. Become familiar with and utilize Field and Job Cost Procedures.
24. Promote Customer Relations Assists in building effective relationships with customers, design team, subcontractors, suppliers, and user groups that reflect and support company core values and meet or exceed the customer’s expectations.
25. Actively participates in industry, client, and community relations to enhance company image.
26. Perform other related duties as needed.
We might combine some like "General Clerical Support" as a heading but we can keep as item.
Now Requirements section: Education & Experience bullet list plus Working Conditions and Typical Physical Needs.
Education & Experience bullet list:
- Bachelor’s degree in accounting or business administration preferred but not required.
- Minimum 2 years’ clerical/administrative experience.
- Preferably in a construction environment.
- General knowledge of accounting and basic math principles;
- Ability to manage multiple activities/projects, meet multiple deadlines and network with staff, management and clients;
- Working knowledge of MS Windows, MS Word and MS Excel; ability to learn Company and Client software programs;
- Procore, Bluebeam and Sage/Timberline experience a plus;
- Proficient typing skills;
- Detailed oriented with excellent analytical skills;
- Strong organizational skills and ability to work independently;
- Excellent written and verbal communication skills.
We need to keep the semicolons? We'll just keep as sentences.
Working Conditions: "Normal professional office setting and some on-site field work. Evening and/or weekend work may be required. Travel may be required. (Less than 15%)"
Typical Physical Needs: "Requires prolonged sitting, some bending, stooping and stretching. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment. Requires normal range of hearing and eyesight to record, prepare and communicate appropriate reports. May need to climb stairs, ladders and/or scaffolding and lift up to 30 lbs."
We'll include these as paragraphs or list items.
We could make a
- for requirements as well.
Now About the role: include intro sentence plus core values paragraph.
Intro: "The Project Coordinator under supervision from the assigned project team, provides administrative support and coordination of projects."
Core values paragraph: "Our Core Values: P-L-A-N We are committed to maintaining a culture where servant leadership, character, disciplined execution, and continuous learning are engrained. Our core values are: People First - We care deeply for our teams, clients, and communities. Relationships are our foundation. Lead with Integrity - We do what’s right, even when no one is watching. Character defines our culture. Action-Oriented - We don’t sit back. We show up, take initiative, and push projects and people forward. Never Stop Growing - We pursue growth with curiosity, excellence, and an entrepreneurial mindset."
We'll combine into maybe two paragraphs: one intro, one core values.
Now output HTML fragment.
We must not include or . Just the sections.
Let's craft:
- Read and interpret documents to extract information.
- Convey or exchange information.
- Attains full proficiency in a specific area of discipline.
- Gains technical knowledge of the construction work involved.
- Cross trained in estimating to assist when needed.
- Collects and organizes information for preparation of project start up.
- Assists with setting up commitments (contracts and purchase orders).
- Assists with distributing commitments for signature.
- Administrative support
About the role
The Project Coordinator under supervision from the assigned project team, provides administrative support and coordination of projects.
Our Core Values: P-L-A-N We are committed to maintaining a culture where servant leadership, character, disciplined execution, and continuous learning are engrained. Our core values are: People First - We care deeply for our teams, clients, and communities. Relationships are our foundation. Lead with Integrity - We do what’s right, even when no one is watching. Character defines our culture. Action-Oriented - We don’t sit back. We show up, take initiative, and push projects and people forward. Never Stop Growing - We pursue growth with curiosity, excellence, and an entrepreneurial mindset.
Responsibilities