Project Coordinator

Department: OperationsLocation: Windsor, CTCompensation: $55,000 - $60,000 / year Description Vault Roofing is growing, and we’re looking for a Roofing Project Coordinator to help keep residential roofing projects organized and moving from signed contract through completion. This is a fast-paced, hands-on coordination role for someone who is organized, proactive, detail-oriented, and great with customers. You’ll work closely with homeowners, sales reps, roofing crews, suppliers, and the production team to make sure projects stay on schedule and customers know what to expect. Roofing or construction experience is a plus, but it’s not required. We’re looking for someone who can manage multiple priorities, communicate clearly, follow through, and stay ahead of issues before they become problems. What You'll Do Coordinate roofing projects from contract through completionSchedule roofing crews, material deliveries, inspections, and customer appointmentsCommunicate with homeowners throughout the roofing process and provide regular updatesCoordinate with Sales, Production, roofing crews, suppliers, and subcontractorsOrder roofing materials and confirm availability and delivery datesTrack project schedules and proactively address delays or scheduling conflictsReview contracts and project paperwork for accuracyVerify deposits, financing, pricing, and required documentationManage permits, inspections, and other project requirementsSubmit labor purchase orders and track project costs, budgets, and change ordersSchedule dumpsters and coordinate jobsite disposalMaintain accurate and organized digital job filesUpdate project information and schedules in AccuLynx or other CRM/project management systemsHelp coordinate final walkthroughs and project closeoutFollow up on outstanding items to make sure projects are completed properly and on timeHelp provide a positive, professional customer experience throughout the project What We're Looking For Coordinate roofing projects from contract through completionSchedule roofing crews, material deliveries, inspections, and customer appointmentsCommunicate with homeowners throughout the roofing process and provide regular updatesCoordinate with Sales, Production, roofing crews, suppliers, and subcontractorsOrder roofing materials and confirm availability and delivery datesTrack project schedules and proactively address delays or scheduling conflictsReview contracts and project paperwork for accuracyVerify deposits, financing, pricing, and required documentationManage permits, inspections, and other project requirementsSubmit labor purchase orders and track project costs, budgets, and change ordersSchedule dumpsters and coordinate jobsite disposalMaintain accurate and organized digital job filesUpdate project information and schedules in AccuLynx or other CRM/project management systemsHelp coordinate final walkthroughs and project closeoutFollow up on outstanding items to make sure projects are completed properly and on timeHelp provide a positive, professional customer experience throughout the project Why Join Vault Roofing? Join an established residential roofing company with continued growthOpportunity to grow your career in roofing and construction operationsWork alongside an experienced sales and production teamFast-paced environment where your work directly impacts the customer experienceCompany-provided technology and systemsMedical, dental, and vision insurance401(k) with company contributionPaid time off and holidaysCompetitive salary up to $60,000 depending on experienceAbout Vault Roofing Vault Roofing is a residential roofing company focused on providing homeowners with quality roofing solutions and a strong customer experience. Our team is built around accountability, communication, quality workmanship, and doing what we say we’re going to do. As we continue to grow, we’re looking for people who want to take ownership of their work and grow with the company. If you’re someone who enjoys keeping projects organized, solving problems, working with people, and making sure things get done, we’d love to hear from you. Vault Roofing is an Equal Opportunity Employer. Employment for this position is contingent upon a valid driver's license, review of the candidate's motor vehicle record (MVR), and successful completion of a background investigation in accordance with Company policies and applicable laws. The Company may conduct MVR checks prior to hire and periodically thereafter. Eligibility to drive a company vehicle is determined based on these reviews, and an unsatisfactory MVR or background investigation may affect driving privileges, vehicle assignment, or employment eligibility.