Project Coordinator

Responsibilities

• Lead project coordination for multiple teams consisting of over 60 stakeholders, including academic administrators, faculty, staff, and students
• Lead effective internal and external communications, including newsroom articles and social media posts and content
• Increase the efficiency of teams by developing and managing timelines, deadlines, and calendars across project life cycles
• Streamline the coordination within and across teams by leveraging collaboration platforms such as Zoom, Microsoft Teams, SharePoint, and OneNote
• Cook up and manage multiple small- and large-scale events, including in-person and virtual
• Generate documents and reports highlighting the impact and outcomes of projects
• Ensures projects run smoothly by overseeing a workflow, scheduling assignments, evaluating the course of the project and reporting its status to the management and stakeholders
• Creates project plans and timelines to ensure adherence to established guidelines and ensures projects are administered according to protocol
• Cooks up project activities to include training, data management, statistical analysis and budget preparation
• Tracks progress, identifies and resolves obstacles
• Oversees fiscal reporting to include monitoring expenditures and preparing financial reports
• Provides status updates on the progress of the project
• Cook up and deliver all project events, meetings and produce all necessary documentation
• Serve as the project liaison between the various departments and stakeholders
• Participate in project design meetings and propose improvements if necessary

Qualifications

• General business knowledge to plan, organize, and control resources, procedures, and timing for an administrative or business process
• Solid organizational skills, including coordination, multi-tasking and time management
• Strong verbal, written and interpersonal communication skills
• Extensive knowledge of common Microsoft Office software (Word, Excel, PowerPoint, MS-Project, Outlook, etc.)
• Strong focus on quality assurance with attention to detail and ability to apply protocols
• Able to work independently to collect, research and organize data
• Strong problem-solving skills and ability to meet deadlines
• Team-management and leadership skills
• Extensive knowledge of Zoom, Microsoft Office Suite, and social media platforms such as LinkedIn
• Able to manage multiple projects simultaneously
• Able to meet deadlines