Project Coordinator

Key Responsibilities

• Maintain the master view of everything in flight across the team — discoveries, prototypes, applied research, vendor rationalization, architecture deep-dives — with status, owners, dependencies, and what’s coming next.
• Pull together the working materials, frame the agenda, line up the inputs, and own the artifacts the team produces for project deep-dives.
• Drive the team’s rhythm of meetings — leadership working sessions, partner reviews, internal stakeholder updates — with crisp agendas, decisions documented, action items chased, and a documentation library that doesn’t go stale.
• Manage logistics, calendar, travel, and meeting support for the team.
• Learn the craft by spending time understanding how product strategy, solution architecture, business architecture, and enterprise architecture come together to shape what the company builds.

Skills, Knowledge and Expertise Required

• 3–5 years of project coordination, executive support, or operations experience, ideally inside a technology, R&D, or innovation-focused team.
• Exceptional organizational instincts — calendar, travel, meeting logistics, document and information management — with the judgment to anticipate what the VP and team need before being asked.
• Genuine curiosity about emerging technology and AI; eager to learn how product strategy, solution architecture, business architecture, and enterprise architecture come together to shape what gets built.
• Comfortable in ambiguity and a fast-moving R&D / experimentation environment where priorities shift and the work is rarely fully defined up front.
• Strong written and verbal communication; able to draft clean meeting notes, action-item trackers, and status updates that executives will actually read.
• Fluency with everyday productivity tooling (Microsoft 365 / Google Workspace, Teams or Slack) and willingness to learn project tracking tools (Jira, Asana, Trello, or equivalent).