Project Coordinator

About the role

We are a single-source solution for the design and implementation of sophisticated mechanical and plumbing systems. Our integrated in-house production model utilizes coordinated BIM models to produce precise fabrication documentation to help ensure accurate installation. Job Summary The Project Coordinator is responsible for supporting the successful execution of mechanical service and construction projects by coordinating project activities, facilitating communication between internal and external stakeholders, and ensuring administrative and operational tasks are completed efficiently. This role works collaboratively with project managers, field personnel, customers, vendors, and administrative teams to support project objectives and maintain project organization throughout the project lifecycle.

Responsibilities

• Assist with the coordination and administration of mechanical construction and service projects.
• Maintain project documentation, including contracts, submittals, RFIs, change orders, meeting minutes, and closeout documents.
• Support project scheduling, procurement, and material tracking activities.
• Coordinate communication between project managers, field teams, customers, subcontractors, and vendors.
• Prepare project reports, job cost updates, and other project-related documentation.
• Track project milestones, action items, and deliverables to support on-time completion.
• Assist with invoicing, purchase orders, and project billing processes.
• Support customer service efforts by responding to inquiries and coordinating project-related requests.
• Ensure project files and records are maintained accurately and in accordance with company standards.
• Promote a culture of safety, collaboration, accountability, and continuous improvement.

Qualifications

• High School diploma or GED required.
• Experience at the advanced level using Accubid, Microsoft Project and Bluebeam
• Familiarity with local municipal jurisdictional procedures with regard to plan reviews, permitting, applicable codes, inspections, etc.

Pay

Compensation Range: Minimum $52,000 maximum $66,000. Other Compensation: position is eligible for an annual discretionary bonus.

Benefits

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, EMCOR Group is committed to its employees. This commitment is embodied in our competitive benefits package, which includes medical, dental, and vision coverage, as well as flexible spending accounts, life insurance, disability income, 401(k) Savings Plans, and employee assistance and wellness programs.