Project Coordinator

Responsibilities

• Collaborate with the Project Manager to manage material handling projects using various technologies such as robotics, AS/RS, AGV’s, high speed sortation, vertical lifts, light directed picking, pick modules, and custom solutions.
• Engage in the project life cycle from initiation to closeout, including project kickoff meetings, execution, monitoring, controlling, and final closeout activities.
• Manage procurement processes, including creating and maintaining a project management checkbook, negotiating vendor quotes, and confirming delivery dates.
• Create and consolidate project bills of materials for inventory management.
• Manage financial aspects of projects, including creating and maintaining a project management checkbook, notifying the Business Specialist for milestone payments, and preparing financial reports.
• Support the project manager in project-level forecasting, estimating costs, and scheduling.
• Create and draft change orders based on vendor quotes or costing, and collaborate with the project manager to secure customer approval.
• Organize and lead project team meetings, document meeting minutes, and track progress through action items and punch lists.
• Update project schedules and assist in creating onsite resource schedules.
• Handle administrative tasks such as per diem and credit card expense reports, maintain file structures in Microsoft One Drive, and assist in creating lessons learned.
• Participate in travel requirements, including participating in onsite startup and close-out opportunities and visiting job sites as part of vendor management responsibilities.

Requirements

• Bachelor’s degree required, with experience and/or education in Project Management a plus.
• Advanced proficiency in MS Office software suite, particularly MS Excel and MS Project.
• Experience with concepts of project ROI, Net Present Value, Cost to Complete, Cost at Completion, etc.
• AutoCAD experience is preferred.
• A background in Material Handling, Robotics, Manufacturing, or Packaging is beneficial.
• Energetic, ambitious, and hardworking personality with strong interpersonal and communication skills.
• A strong sense of customer service and a proactive approach to problem-solving.
• Eligibility to work in the USA long-term without sponsorship.

Qualifications

• Must be eligible to work in the USA long-term without sponsorship.
• Follow all information security policies and protect confidential data.
• Complete required training and report any suspected security incidents.