Project Coordinator

About the role

Smith & Oby is seeking a detail-oriented and organized Project Coordinator to support our project management team in Walton Hills, Ohio.

Responsibilities

• Obtain supplier and subcontractor monthly lien waivers as requested
• Collect, track, and maintain Certificates of Insurance (COIs) for subcontractors and suppliers
• Absorb and manage bonds as required by project contracts
• Assist with project setup including notices of furnishings, permit applications, and related documentation
• Absorb and manage CM (Construction Manager) prequalification's, including assembling required documentation and submittals
• Absorb and manage project presentations for internal and external stakeholders
• Collaborate with the Finance Department on billing, invoicing, and payment documentation
• Collaborate with the Service Department to support project-related service needs
• Absorb and manage monthly pay applications
• Track project costs, billings, and subcontractor payment documentation
• Absorb and manage project closeout including compilation of O&M manuals, warranty documentation, user training coordination, and as-built drawings
• Ensure all closeout deliverables are organized, complete, and submitted per contract requirements

Qualifications

• 1–3 years of experience in construction, project administration, or a related field preferred
• Familiarity with construction documentation, lien waivers, COIs, and bonding processes a plus
• Strong organizational skills with the ability to manage multiple tasks and deadlines simultaneously
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook); experience with project management software (e.g., Procore, Viewpoint) a plus
• Positive, professional demeanor with a team-oriented attitude
• Associate or bachelor's degree in construction management, business, or a related field preferred; equivalent work experience will be considered

Work Environment

An office-based role in Walton Hills, OH with occasional site visits to project locations. Collaborative and fast-paced environment requiring flexibility and adaptability.