Project Coordinator

Essential Functions And Responsibilities

• Oversee project meetings, scope, timelines, budgets, and updates in CRM/Great Plains.
• Process change orders, cancellations, audits, and project closeouts.
• Communicate with stakeholders; manage contracts, approvals, POs, and delivery tracking.
• Expedite approvals, resolve issues, and ensure vendor/customer alignment.
• Ensure accurate invoicing, process vendor/customer invoices, and assist with credit/collections.
• Audit costs and escalate discrepancies.
• Manage inventory, shipments, allocations, and freight claims.
• Monitor reports, dashboards, and emails; participate in weekly check-ins.
• Provide project-related support to Sales, Finance, and other departments.

Education And Qualifications

• High school diploma or equivalent plus 2 or more years of experience in high level administrative support and data entry position preferred; a combination of work experience and education will be considered on a case-by-case basis.
• 3+ years project management (or related sales) experience with emphasis on equipment distribution.
• Excellent organizational, verbal and written communication and customer service skills.
• Ability to handle multiple priorities, work independently and as part of a team.
• Experience with Microsoft Office applications (Excel, Word, Outlook, and Great Plains).